Executive Assistant London, England
Job description
Executive Assistant to the Environmental Engineering Team
(including 2 Principals and 8 Directors)
Contract: Full time, Permanent Contract
Location: London, Clerkenwell
Hours: Mon- Fri, 9am to 5.30pm (with currently a minimum of 3 days in the studio)
We have an opportunity for an Executive Assistant to support our directors and a large team of lively and very busy Environmental Engineers within our London studio. This encompasses Acoustics, Lighting and Sustainability as well as Building Services Engineering professions.
The priority for this role is to provide designated the principals, directors and their teams with a smooth and efficient service in support of their business activities.
You will act as a pivotal point of contact within the team; demonstrating diplomatic competence as well as the ability to bring a sense of order by means of co-ordinating the group by arranging meetings, helping manage principals’/directors’ diaries, arranging travel (domestic and international) and generally keeping the group organised. You will also be responsible for assisting with and helping administer their portfolio of national and international projects.
In addition, working closely with studio directors and BDP London’s wider marketing team you will maintain databases of people and projects to make sure that the most relevant experience can be cited in bids. You will also assist in the preparation of high-quality project reports, occasional submissions and presentations often working to tight deadlines.
General Duties (including but not limited to)
· Ensuring all BDP processes are adhered to for project administration.
· Diary management and the organising of meetings, including booking rooms/refreshments using the Cloudbooking system and issuing meeting requests via Outlook.
· Organising all travel bookings via our travel provider (flights, trains, car hire, hotels), including overseas trips requiring visas, foreign currency, etc.
· Supporting the preparation of general business, plus project correspondence and documents, e.g. reports, meeting minutes, etc. and organise the distribution of documents as required.
· Organising and administrating team development reviews, principals’ expenses, team social events, etc.
About you
The ideal candidate will have some experience of working as an EA, Office/Team Administrator or similar role. However, crucially, you will be very organised, self-driven, have a professional approach with a “can-do” attitude to daily administrative tasks, along with strong interpersonal skills.
You will have an excellent standard of oral and written English. You will need to have a great eye for detail and a team-working attitude.
Previous experience working within a design, construction or creative practice would be preferred but not essential.
Proficiency in Microsoft Office is a necessity and basic knowledge of Adobe InDesign packages would be advantageous.
About us
Founded in Preston in the UK in 1961, we now have studios across the UK, Ireland, Netherlands, the MENA region, India, and China. BDP has a leading track record in all major sectors including health, education, workplace, retail, urbanism, heritage, housing, transport, leisure, public safety and energy utilities, having won over 900 awards for design quality from international and national bodies.
We work closely with users, clients and the community to create special places for living, working, cultural activities and learning across Europe, Africa, Asia and Australia.
BDP offers
The role is challenging and exciting and will provide an excellent opportunity for personal development as well as an attractive remuneration package that includes a competitive salary, flexible pension allowance, private medical insurance, profit share and a great working environment. Salary level is dependent on experience but will range from £28,000-£40,000 per annum.
To apply
Please click on the Apply button below, you will then need to complete the online application form, please ensure that you attach a copy of your CV, cover letter and salary expectations.
BDP is actively fostering an inclusive organisation where people can be themselves and everyone has a sense of belonging. We want our teams to be diverse at every level, reflecting the communities we design for. As designers, we will create spaces for all that promote equity, wellbeing, and participation within the built environment. We actively encourage people from a variety of backgrounds with different skills, professional and life experiences, to join us and help us to achieve our aspirations. We also welcome applications from candidates who wish to work flexibly.
BDP is an Equal Opportunities Employer
No agencies or third party applications please.
Job Types: Full-time, Permanent
Salary: £28,000.00-£40,000.00 per year
Benefits:
- Additional leave
- Bereavement leave
- Canteen
- Casual dress
- Childcare
- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Employee mentoring programme
- Enhanced maternity leave
- Enhanced paternity leave
- Free flu jabs
- Gym membership
- Health & wellbeing programme
- Life insurance
- Private medical insurance
- Profit sharing
- Referral programme
- Sick pay
- Store discount
- UK visa sponsorship
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Work Location: In person
