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BAT is evolving at pace - truly like no other organisation.

To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!

SENIORITY LEVEL: Experienced Professional

FUNCTION: Operations

LOCATION: London – Globe House

TYPE OF CONTRACT: Permanent

ROLE POSITIONING AND OBJECTIVES

What are the key objectives and expectations from this role?

Provide comprehensive administrative, organisational and secretarial support within a high-volume multi-tasking environment. Activities will include interaction with various senior internal and external stakeholders and the job holder will execute various planning, organising and coordinate activities.

WHAT YOU WILL BE ACCOUNTABLE FOR

• 
  Support the Head(s) of Functions and their leadership team member(s) including the creation of presentations / reports / documentation for senior leadership meetings and other functional leadership teams.
• Organise, maintain and monitor complex diary management for the Head(s) of Functions and their leadership team member(s).
• Coordination of conferences and seminars including sourcing venues; arranging travel, accommodation and visit itineraries; and ensuring that all arrangements run smoothly.
• Organise agenda and logistics for functional meetings.
• Effectively plan and manage complex travel arrangements, workshops, conferences comprising all flights, itineraries/ programmes and liaison with global end markets and suppliers.
• Provide confidential administrative/secretarial services covering highly sensitive and confidential work.
• Records Coordinator for the functions, maintaining records and filing systems (paper and electronic) ensuring compliance with the Company Records Management policy.
• Processing of expenses claims ensuring they have been compiled correctly in accordance with Company policy.
• Manage HR requirements for all new joiners, leavers and transfers including arranging IT equipment and access, allocating workspace, setting up induction plans, assisting with short term accommodation and work visas.
• Focus on continuous improvement of administrative responsibilities, improving the effectiveness and efficiency of current systems and processes in accordance with best practice.
• Actively drives and initiates own workload to effectively complement that of manager and team planning and raising tasks well ahead of time to ensure managers are adequately prepared for meetings/events/road shows and deadlines achieved.
• Continuously seek opportunities to understand and anticipate team needs to provide high quality support.
• Maintain strong working relationships with all functions / key stakeholders, including external suppliers – e.g., events companies, recruitment agencies, facilitators.
• Share key information/ideas/learnings with team members and colleagues

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

Experience Required

• 
  Relevant EA experience in an equivalent sized organization

Technical / Functional / Leadership Skills Required

• 
  Good influencing and interpersonal skills.
• Knowledge and understanding of Company policies and procedures.
• Exceptional organisation skills with the ability to anticipate requirements, prioritise their workload and that of managers (where appropriate) and set daily/weekly objectives and targets.
• Excellent secretarial skills.
• Excellent inter-personal skills and team working skills.
• Decision making skills.
• Ability to operate effectively in ambiguous environment and adaptability to changing priorities.
• Ability to build relationships and work with people at all levels within the organisation.
• Sufficient appreciation of the business to recognise and understand priorities.
• IT literate: excellent keyboard skills and advanced skills in current versions of Word, PowerPoint, Excel, Outlook. Good user knowledge of SRM.
• Self-motivation, organization and the ability to anticipate requirements, plan ahead and priorities.

Education / Qualifications / Certifications Required

• 
  Bachelor’s Degree with relevant professional qualification

WE ARE BAT

At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.

• Global Top Employer with 53,000 BAT people across more than 180 markets
• Brands sold in over 200 markets, made in 44 factories in 42 countries
• Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
• Diversity leader in the Financial Times and International Women’s Day Best Practice winner
• Seal Award winner – one of 50 most sustainable companies

BELONGING, ACHIEVING, TOGETHER

Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!