Executive Assistant London, England
Job description
Executive Assistant - London
Proxima, part of the global Consulting firm, Bain & Company, have a great opportunity to further develop your career as an Executive Assistant to be based in our central London offices on a hybrid basis.
Proxima is an established and leading management consulting firm specialising in Procurement & Supply Chain. With our 25 years of great delivery experience, we help the world’s leading brands to solve problems - reducing their spend, increasing cost savings, and optimising their procurement strategy.
Responsibilities of the Executive Assistant
The role will provide secretarial and administrative support to the Board and Senior Vice Presidents based across our UK offices. The role will oversee diary management including the scheduling, organising and arranging of meetings or other business commitments. Other elements of the role include arranging travel (international/domestic) and liaising with external business contacts.
Duties for the Executive Assistant position
- Diary management including the scheduling, organising and arranging of meetings and other business commitments, including any follow-up actions
- Liaise extensively with internal team and external business contacts
- Arrange international and domestic travel and hotel bookings
- Assisting with preparation and reviewing of PowerPoint presentations
- Updating client information on HubSpot (CRM system)
- Provide additional support to CEO’s EA and holiday cover
- Providing receptionist cover as and when required including answering telephones, greeting clients and visitors, catering for meetings and managing room bookings
- Ensuring all expenses are claimed on a monthly basis
- Assisting other areas of the business as and when needed
Criteria for the Executive Assistant position
- Some experience in a similar role
- Accurate and quality conscious, with attention to detail
- Strong organisational skills
- Proactive and able to juggle several tasks
- Ability to handle confidential matters with utmost discretion
- Fast paced, efficient and flexible
- Self-motivated with a positive “can do” attitude to all tasks
- Open communicator
- Ability to work on own initiative
- Fluent spoken and written English
- Advanced IT skills including Microsoft office packages i.e. Outlook, Word, Excel, PowerPoint
Benefits of becoming an Executive Assistant at Proxima
- Competitive Salary
- Continuous training
- Career progression
- 25 days annual leave + Bank Holidays
- Hybrid working model
- Great company culture
- and more!
