Executive Assistant

Job Title: Executive Assistant
Location: Bristol or Plymouth
Compensation: Competitive Salary + Benefits
Role Type: Full time / Permanent
Role ID: SF50803

At Babcock we’re working to create a safe and secure world, together, and if you join us, you can play your part as an Executive Assistant at our Bristol or Plymouth sites.

The role

As an Executive Assistant, you’ll have a role that’s out of the ordinary. We need you to provide support to our Mission Systems Directors by anticipating their needs, whilst planning and orchestrating their schedules. You will provide wide-ranging and professional support to ensure the smooth running of the directors’ workload. As part of a small but highly effective team, you’ll role model our behaviours making a positive impact on those around you.

Day to day, you’ll:

• Coordinate complex schedules by managing diaries, organising meetings and appointments, using your in-depth knowledge to proactively prioritise and de-conflict any clashes
• Be responsible for managing high volume inboxes, by using your breadth of expertise to action incoming emails in a timely and professional manner
• Be accountable for arranging travel, including forecasting costs, processing of expenses, and complying with our trade control and gift/hospitality policies
• Collaborate within your business area to support your directors on compiling and preparing reports, presentations and correspondence, aligning to our monthly reporting cycle
• Be curious and lead on ad-hoc projects / complex assignments, including developing and implementing process improvements

Essential experience of the Executive Assistant,

• Demonstrated ability to work under pressure and to tight deadlines
• Experience continuous improvement, streamlining & automating internal processes
• Removing obstacles, finding simple solutions whilst resolving conflict and disputes
• Attention to detail and problem-solving mind-set, with exceptional written and verbal communication skills

This role provides flexible hybrid working with one to two days per week in the office.

Qualifications for the Executive Assistant,

• A minimum of A levels or equivalent vocational qualifications

The successful candidate must be able to achieve SC security clearance level for this role.

Our Benefits

• Generous holiday allowance
• Matched contribution pension scheme, with life assurance
• Employee share scheme
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive ten days special paid leave
• Holiday Trading is a benefit that allows the majority of employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement
• ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity

For the full extensive Benefits package please visit our Careers pages

Babcock International

For over a century, Babcock International have helped to defend nations, protect communities and build a better world. To continue, we must adapt, advance and be a sustainable business with a shared goal.

If you have a disability or need any reasonable adjustments during the application and selection stages, please let us know. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working - please ask about alternative patterns of work at interview.

Closing date: 04/05/2023

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