Executive Assistant London, England
Job description
We are looking for an experienced Executive Assistant to be part of our fast-paced Commercial Leadership Team, providing first line support to the Chief Commercial Officer (CCO).
You will manage all aspects of the CCO’s day-to-day activities, including diary management and meeting preparation, and will represent the CCO in both internal and external interactions. You will keep abreast of all activities and projects across the Commercial department in order to prioritise effectively, and will provide project management support when required.
Who we are
We are one of the most famous clubs in world football, with a rich heritage and history of success – read more about our history, here.
Beyond that, we are passionate about our local community and, behind the scenes, we have a wide variety of opportunities and career paths for all. We have a very defined purpose: to act for a winning team, culture and community. We achieve this by ensuring we are courageous in the pursuit of progress, we champion our community and each other, and that we do the right thing (even when no one is looking).
Your day-to-day
- Manage the CCO's email inbox and ensure an effective system is in place to proritise, proactively seeking out ways to improve email and communication management.
- Respond to emails on behalf of the CCO where appropriate, being able to provide clear business understanding as well as alignment to our brand and tone of voice.
- Hold overall responsibility of the CCO's diary, using business knowledge and understanding to prioritise meetings appropriately, ensuring their purpose and a clear agenda.
- Attend meetings with the CCO or on their behalf, preparing all necessary information and documents in advance, taking minutes of meetings where required and following up on action points.
- Remain informed and keep abreast of all Commercial wide projects and current workstreams, as well as wider club priorities to ensure accurate prioritisation of the CCO’s time and attention.
- Carry out background research, collate and present findings in a clear manner along with any recommendations as well as leading on smaller projects.
- Manage all admin tasks on behalf of the CCO, such as expenses, holiday requests and business travel.
What we are looking for
Required:
- Previous experience in a fast-paced EA role, supporting a senior leader.
- Proven relevant experience in managing communications, diaries and completing administrative duties.
- Excellent communication skills with stakeholders at all levels.
- Proficient in the use of Microsoft Office tools, including Outlook, Word, Excel and PowerPoint.
- Previous project management experience.
- Previous experience working in the Sports and Media industry.
- Previous experience working in a commercial environment.
Skills and Experience:
- Someone who is proactive and uses their initiative to solve problems and suggest new ways of doing things.
- Able to prioritise tasks based on business needs and competing priorities, managing multiple tasks at once.
- Positive and friendly with a can-do attitude, and someone who represents our brand and values to the highest standard.
- Excellent business and commercial understanding.
- A high level of integrity, discretion and dependability with a passion for high quality work.
Please note, this role is being managed on behalf of Arsenal Football Club by Filippi Consulting Ltd., so all applications will be viewed and managed by Federico Filippi.
Why choose us
At Arsenal, we want everyone to feel a sense of trust and belonging, so we are proud of both our club values and also what we offer to our employees. As one of our Gunners, you will receive:
- An exciting reward and recognition scheme
- Generous holiday allowance which increases with your length of service
- Great internal learning and development programmes
- A flexible hybrid working model
- Discounted Arsenal season tickets
- A competitive health and wellbeing benefits package
- A leading Employee Assistance Programme
- Great discounts with some of our Partners
Arsenal for Everyone
Arsenal for Everyone is our commitment to promoting and embracing equality, diversity and inclusion, so that everyone connected to the club feels like they belong to the same Arsenal family. We believe that diversity of background, skills and experience drives our success on and off the pitch.
Disability Confident Leader
We are a Disability Confident Leader. We actively welcome applications from people with disabilities and long-term health conditions. If you need disability-related adjustments to the recruitment process, please indicate this in your application.
If you are likely to meet the definition of being a ‘disabled person’ according to the Equality Act 2010, we will offer you an interview if you meet the minimum criteria for a role. Please choose the option of a guaranteed interview on your application form. The information you share with us about your health or disability will not be used in recruitment decisions.
