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Job description

• Knowledge of Microsoft Office products and applications
• Experience with Microsoft Office products and applications
• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination

At Amazon, we are working to be the most Customer-centric company on earth. Our goal is to exceed the expectations of all our customers by ensuring that their orders, no matter how large or small are delivered where and when they need them, as quickly, accurately, and cost effectively as possible. To meet this goal, we invest in our people and the tools they use to ensure best in class service within the last mile delivery space. Amazon is currently looking for a highly organized, efficient, creative and forward-thinking Executive Assistant to join its ever-growing UK Operations team. The role will support the Senior Leadership team for the region of ‘East of UK’ including central London and report into the Regional Operations Director. The role is office based from our head office in London, with flexibility to work from home 2-3 days/week.

Key job responsibilities
You will have previous administrative experience and will be happy to embrace a fast-paced, working environment.

Tasks/ Responsibilities:

• Provide executive support to the Director UK Operations, as well as assist other senior staff based in UK region
• Arrange international travel itineraries and hotel bookings
• Support schedule and calendar planning
• Interact with Amazon counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues and internal managers
• Work closely with EU Operations and EU-based support staff to build and secure support and resources for projects and initiatives
• Assist with the preparation of presentations and narrative documentation
• Manage weekly and monthly reporting
• Organize small-scale team events and larger-scale department/company-wide events as required
• Prepare materials for meetings and provide post-meeting follow-up notes
• Maintain an effective computer based filing system and manual filing system (where appropriate)
• Be responsible for the overall direction and coordination of the team’s administration
• Make timely decisions using independent judgment on a regular basis

We are open to hiring candidates to work out of one of the following locations:

London, GBR

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need an adjustment during the application and hiring process, including support for the interview or onboarding process, please contact the Applicant-Candidate Accommodation Team (ACAT), Monday through Friday from 7:00 am GMT - 4:00 pm GMT. If calling directly from the United Kingdom, please dial +44 800 086 9884 (tel: +448000869884). If calling from Ireland, please dial +353 1800 851 489 (tel: +3531800851489).