Executive Assistant Southampton, England
Job description
We’re Hiring an Executive Assistant - CEO
Location: Hybrid (Southampton HQ (3 days per week) + Remote)
Salary: £35,000 to £55,000 + Bonus + Benefits + Employee Share Incentive Scheme (experience dependent)
Alliants is on a mission to build the best digital experiences for the world’s most respected luxury hotel, travel and retail brands… and we’re seeking an Executive Assistant to join our expanding Management team. Can you see yourself thriving in an innovative, growing SaaS company?
Join us on our journey, we are all-in on building the future of digital experiences
The role:
The Executive Assistant role underpins Alliants’ growth, assisting the CEO and the Executive Team with decision-making and communications across the organisation. Reporting to the CEO, this role will also be responsible for special projects and will assist with optimising the culture, structure and operational processes in a bold, fast-moving organisation to enable customer and company success. Responsibilities include:
Some key area’s you’ll be working on:
-
Being proactive with the CEO and Senior Leadership Team to optimise their working schedule
- Assisting and communicating with executives throughout the decision-making, program management and initiative implementation stage
- Run Special Projects (for example, Zendesk Integration
- Improving the company’s ongoing processes and organising procedures to ensure optimal efficiency and productivity including, organising and maintaining office systems
- Acting as a liaison between the staff and Executives regarding the company’s performance and project updates
- Building good relationships with employees and sustaining high levels of professionalism
- Lead the company social calendar and committee
- Gathering departmental reports and compiling them into one company report
- Meeting with the company’s Executive Team for business updates and requesting monthly or quarterly meetings with department heads
- Preparing corporate documents for the Board and other third parties
Important to have:
- Managing Executives effectively
- Communicating with all stakeholders in the organisational hierarchy
- Demonstrated experience with building and scaling business and its culture
- Exposure to various project delivery methodologies (Agile, Waterfall etc)
- Experienced with bringing social initiatives from concept to delivery
- Ability to build and maintain a positive employee experience via culture, social & facilities
- Ability to travel up to 20%
Advantageous to have:
- Facilities management
- Event management
Who are Alliants and what do we do?
At Alliants we help many of the world’s most respected luxury hotel, travel and retail brands to deliver exceptional experiences through the software we build. Since 2009, we’ve gone all-in and built award-winning mobile apps, chat applications and SaaS products, we’ve changed the face of the digital guest experience and we indulge millions of users each day with our technology.
What’s in it for you?
We’re a friendly, mission-driven bunch that values inclusion, learning and development, and transparency. Check out our benefits:
A competitive salary
Up to 10% annual bonus
️ Remote & flexible working
️ 25 days holiday + public holidays
Generous level of stock options
Private healthcare
10x Life Insurance up to £500k
Monthly takeaway allowance
Pension with matched employer contribution
£1,500 training and development budget each year
What’s important to us?
- We are all-in to supporting healthy hybrid and flexible working arrangements, and we’ve made our HQ Southampton a great place to work. When you come to our HQ you’ll find fully stocked kitchens (amazing coffee), enough snacks to start a tuck shop, comfy spaces and we’re dog friendly!
- Our workforce is mostly International and remote, but we do our best to keep everyone connected, join our weekly exercise classes, lunch & learns, and other socials
- We plant a Great British Oak each time we have a new starter, so as Alliants grows, our forests grow, and our training and development budgets help you grow too.
Why work at Alliants?
- We work with amazing brands on exciting (but complex) projects
- You can also check out what people are saying about us on Glassdoor
