Executive Assistant Brighton, England
Job description
EXECUTIVE ASSISTANT to the PRINCIPAL
Academy: Brighton Aldridge Community Academy
Salary scale: SCP 23 - £27,264.29
Accountable to: Office Manager
Responsible for: Support for Principal, Communications and Admin Support Team
Working pattern: Term Time and INSET plus 3 weeks
About us
Brighton Aldridge Community Academy (BACA) opened in September 2010, and a year later moved into its brand-new building, equipped with new sports, entrepreneurship and IT facilities, and a dedicated sixth form area.
BACA is in the unique position of having two higher-education establishments, Sussex and Brighton Universities, in its immediate proximity. This enables the academy to work closely with them, share their expertise, access their resources, and give students a taste of Higher Education.
About Aldridge Education:
BACA is a member of the Aldridge Education family of schools, which locally also includes Portslade Aldridge Community Academy and Aldridge Adult Learning.
Aldridge Education is a charitable Trust of entrepreneurial community schools and colleges that help young people to reach their potential. We support our schools’ Principals and teachers in rapidly improving the quality of education on offer at early years, primary, secondary and sixth-form levels in order to transform the life-chances of our students.
Operating Norms
We believe that the way we operate at all times and with all partners is of paramount importance.
Our agreed operating norms are as follows:
- We are Aldridge Education
- The standard is excellence
- We champion equality
- We’re in the work together
- We behave with integrity
- We lead by example
- We use time well
Role Purpose:
To provide the Principal with effective operational, administrative and strategic support in all aspects of school management, internal and external communications and student admissions.
Executive Support
● Coordinate the Principal’s diary
● Manage travel arrangements and expenses of the Principal
● Act as a gatekeeper and first point of contact within the school for staff, governors, parents and others seeking contact with the Principal.
● Prioritise requests received by the Principal and answer queries as appropriate.
● Collate and prepare information and reports for meetings and to take the minutes as required.
● Manage the academy calendar
● Management of the marketing budget
● Organising Trust events including inset/open days
● Receive, log and follow up complaints
● Prepare and undertake administrative tasks connected to student exclusions
- Take the role of Data Protection Officer for the school
Administration Management
● Attend/run team meetings as required.
● Personnel/administrative advice and support to line managers, promoting best practice.
● Supporting the annual review of the schools policies and procedures, working with the head of compliance
Communications
● Produce the weekly Staff and Student Bulletins
● Support with the academy newsletter (the BACA Buzz), disseminate internally and upload content to TV screens
● Maintain excellent relations and facilitate highly effective communication with the academy’s partners; key individuals, primary schools, businesses and other organisations.
● Oversee the development of prospectuses and publications
● Responsible for all promotional materials for events and transition – leaflets, branded merchandise
● Management of content on the academy website and social media channels
Student Recruitment
● Support with student recruitment activity with feeder primary schools and families
● Develop and implement strategies to increase recruitment from outside our catchment area
● Support with coordination of Open Evenings, Primary Transition activities, events and tours for prospective parents and the wider academy community
● Support recruitment to the school connected to the Junior Cricket Pathway and Aldridge
Cricket Academy, maximising the connectivity between the activity of the cricket programme and BACA.
● Ensure follow-up of all applications, enquiries and visits to maximise recruitment.
● Track, manage, analyse and report on all elements of the admissions process.
Leadership
● Maintain confidentiality inside and outside the Academy.
● Attend and contribute to SLT briefings
● Help develop systems and structures to ensure the smooth running of various operational areas of academy.
● Contribute to the safeguarding and promotion of the welfare and personal care of children and safeguarding procedures
● Undertake any necessary professional development and contribute to the development of others by sharing professional learning, expertise and skills
This job description will be reviewed annually and may be subject to amendment or modification at any time after consultation with the post holder. It is not a comprehensive statement of procedures and tasks but sets out the main expectations of the Academy in relation to the post holder’s professional responsibilities and duties.
Safeguarding Statement:
Aldridge Education is committed to safeguarding and promoting the welfare of its students and expects all employees and volunteers to share this commitment.
Where the role for which you are applying involves engaging in regulated activity, it is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.
A copy of Aldridge Education’s Child Protection policy is available on our website at www.aldridgeeducation.org
Following successful application, Aldridge Education will carry out the necessary prohibition checks for all teaching staff, as well as for all candidates undertaking regulated activity.
If you are shortlisted for the position you are applying for, you will be required to complete a
Declaration giving details of any relevant criminal offences and other relevant information relating to our safeguarding duty. Further information will be provided on that form.
Any offer of employment will be made conditional upon a satisfactory enhanced DBS check and barred list check (where applicable to the role in question).
If you are shortlisted for the position you are applying for, Aldridge Education will undertake online searches (including social media) in accordance with KCSIE 2022.
This post is exempt from the Rehabilitation of Offenders Act 1974.
Job Types: Permanent, Full-time
Salary: £27,264.29 per year
Benefits:
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- On-site parking
- Referral programme
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Brighton, East Sussex: reliably commute or plan to relocate before starting work (required)
Work Location: In person
