Executive Assistant London, England
Job description
Who we are:
American International Group, Inc. (AIG) is a leading global insurance organization. AIG member companies provide a wide range of property casualty insurance in approximately 70 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets and manage risks.
What you need to know:
This is a fantastic opportunity for an experienced EA to support three senior members of our Finance department in our London office.
Some of the key responsibilities include:
Proactive management of busy calendars – heavy scheduling of meetings and calls across different time zones
Organize and plan any international and domestic travel including flights, hotels and ground transportation
Processing of expenses using the Concur web portal
Support CFO on document production and presentations
Prepare correspondence, memos, reports, presentations, spreadsheets and other reporting as needed
Support pre-meeting preparation and attend team meetings to take minutes – manage and chase actions to ensure all are completed by deadlines
Organise and maintain electronic and manual file systems
Meet & greet external guests, create & maintain a good relationship to be a key point of contact
On boarding new joiners, ordering equipment and access.
What we're looking for:
Proven experience as an Executive Assistant within Financial Services
Confidence in and experience of dealing with senior management and external stakeholders
Proficiency in Microsoft Office, including a good level of Excel, PowerPoint and Word
A high level of attention to detail with the ability to produce accurate, high quality work
Must have excellent written and verbal communication skills
Proactive and pragmatic with excellent organisational skills and the ability to manage conflicting priorities
A look at our Benefits
We're proud to offer a range of employee benefits and resources that help you protect what matters most - your health care, savings, financial protection and wellbeing. We provide a variety of leaves for personal, health, family and military needs. For example, our Giving Back program allows you to take up to 16 hours a year to volunteer in your community. Our global mental health and wellness days off provide all colleagues with a paid day off to focus on their mental health and wellbeing.
We also believe in fostering our colleagues' development and offer a range of learning opportunities for colleagues to hone their professional skills to position themselves for the next steps of their careers. We have a tuition reimbursement program for eligible colleagues to enhance their education, skills, and knowledge in areas that relate to their current position or future positions to which they may transfer or progress.
We are an Equal Opportunity Employer
American International Group, Inc., its subsidiaries and affiliates are committed to be an Equal Opportunity Employer and its policies and procedures reflect this commitment. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories such as sexual orientation. At AIG, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.
To learn more please visit: https://www.aig.com/about-us/diversity-equity-and-inclusion
AIG is committed to working with and providing reasonable accommodations to job applicants and employees with physical or mental disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to complete any part of the application or hiring process, please send an email to [email protected]. Reasonable accommodations will be determined on a case-by-case basis.
Functional Area:
AS - Administrative Support
Estimated Travel Percentage (%): No Travel
Relocation Provided: No
AIG Europe S.A. (U.K. Service Branch) & American International Group UK Ltd
