Executive Assistant London, England
Job description
Job Description: The Client is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries. As a market leader, the talent and passion of our people is critical to their success. Together, they share a common set of values rooted in integrity, excellence and strong team ethic. The client can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of their culture.
Would you like to join one of the top ranked Research departments on the street?
We are looking to hire a versatile, charismatic, and adaptable Executive Assistant who can hit the ground running and provide the highest level of support to our top ranked analyst teams based in London.
Typical tasks would be to;
- Support the Super Sector Lead for the team in arranging marketing campaigns across Europe and the US and ensure interactions with clients are maximized.
- Proactively manage multiple complex diaries, anticipating the analyst’s requirements, ensuring efficient scheduling of meetings to make best possible use of their time, whilst using initiative to identify, anticipate and resolve conflicts.
- Support the Super Sector Lead to anticipate, manage and coordinate extensive European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the firm’s travel policy to ensure cost efficiencies at all times.
- Assist where appropriate with the teams’ marketing plan, proactively identifying conflicts or opportunities for marketing, conference attendance, client roadshows and necessary travel etc
- Timely and accurate telephone answering, ensuring all messages are passed on in an efficient/appropriate manner.
- Assist the Super Sector Lead in identifying their key clients and ensuring all client lists are consistently up to date, acquiring information from the Client Connectivity Team, Specialist Sales, Account Captains and broker reviews.
- Act as a contact point and ambassador for the team, to include extensive client liaison (both internally and externally) whilst building an excellent rapport to maintain effective relationships.
- Manage, coordinate and process all expenses in a timely manner for all analysts.
- Assist (and participate) where appropriate in weekly team meetings, producing agenda and coordinating any data documentation for discussion.
- Be confident to work in collaboration with the Client Connectivity Team to deliver on the team’s objectives.
- Organize events to include client lunches, roundtable dinners with guest speakers, conferences and any other ad hoc team entertainment.
- Providing assistance with teams’ Research product when required.
- Provide seamless service in the absence of other members of the buddy group and the wider assistant team when required.
- Deal with numerous ad hoc internal and external client requests for data etc and general ad hoc tasks, i.e. scanning, photocopying, printing and filing when required.
- Work closely with our offshore assistant team in passing over general ad hoc tasks where possible.
You Are:
- Highly motivated, able to stay one step ahead and think outside the box.
- Flexible and adaptable in a fast-pace environment with the ability to multi-task.
- An excellent communicator, with strong verbal and written skills.
- A good team-player with strong organizational skills and the ability to work under pressure, dealing with multiple deadlines and changing priorities.
- Resourceful, a self-starter who is consistent, reliable, a good time-keeper, who enjoys taking initiative to deliver results with exceptional attention to detail.
- Able to maintain confidentiality.
You Have:
- 3+ years experienced in a previous PA/EA role, preferably within financial services entity or other blue chip environment
- Experience of supporting a large team
- Advanced knowledge of all Office applications - Word, Excel and PowerPoint
- Knowledge of Concur and CRM preferable but not essential
- A fantastic can do attitude and commitment to deliver the best service to clients
- A calm, cheerful, but professional and resilient attitude, with the ability to problem solve
If this is you send your CV to me ASAP
Job Types: Full-time, Fixed term contract
Contract length: 6 months
Salary: £25.00-£28.00 per hour
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 28/05/2023
Reference ID: DP250523
Expected start date: 10/07/2023
