Executive Assistant (80 - 100%) London, England
Job description
About the role
Are you a proactive and highly motivated individual who is passionate about working independently on a variety of office managerial duties? We are looking for a capable, dedicated and service-oriented professional to support an Executive within our Group Asset Management Unit.
In this role your main responsibilities/tasks include:
- Provide professional, proactive secretarial and advanced administrative support
- Effectively manage the executive's calendar and be the "gatekeeper" of scheduling and meeting availability
- Prioritize conflicting needs, handle matters expeditiously, proactively and follow through on tasks to successful conclusion
- Proactive and effective email inbox management (monitoring, flagging, processing and diarising follow ups) and assist on other communication from brief instructions or notes
- Arrange travel schedules for the executive whenever needed and in accordance with T&E policy. This includes planning, booking, visas, preparing itineraries and providing all documents for meetings/presentations during travel
- Independently coordinate meetings, including use of videoconference and organize, as needed, events or conferences, both internal and external to the company, by arranging facilities, issuing information and/or invitations support
- Establish and maintain good relationships with assistants of key internal stakeholders, as well as external partners
- Work closely and effectively with the Executive and their management team to keep them well informed of upcoming commitments and responsibilities, following up appropriately
About you
- Significant previous EA experience working for Senior executives preferably in international environments
- Strong organizational skills that reflect ability to perform and prioritize tasks efficiently and with attention to detail
- Able to work in high pressure work environment
- Strong time management capability
- A teammate and a self-starter who thinks ahead, is result oriented and strives in a dynamic and professional environment
- Culture-driven and passionate about playing a key role by providing support to the member of the executive team
- Dependable, discreet, trustworthy and high integrity
- Very strong interpersonal skills and the ability and desire to build relationships
- Excellent verbal and written English communication skills
- Demonstrated proactive approach to problem-solving, with strong decision-making ability
- Highly resourceful team-player, able to work effectively with global, multi-cultural team in multiple locations
- Comfortable working in a fast-paced environment, able to interact with staff at all levels and work effectively in a team environment, representing and adhering to Swiss Re's values and behaviours
- Proven ability to handle confidential information with discretion, be adaptable to competing demands, comfortable working under deadline pressure and be customer/client oriented
- Proficient in Microsoft Outlook, Microsoft teams, Word, Power Point. Experience with internal web-based applications such as SharePoint and MySpend also advantageous
- Curious, forward looking, and actively seeking improvement and growth opportunities
Interested in the role? We are looking forward to your application!
#LI-Hybrid
About Swiss Re
Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. We cover both Property & Casualty and Life & Health. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.
Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.
Reference Code: 124458
