Executive Assistant (5 Month FTC) London, England
Job description
Why PlayStation?
PlayStation isn't just the Best Place to Play — it's also the Best Place to Work. Today, we're recognized as a global leader in entertainment producing The PlayStation family of products and services including PlayStation®5, PlayStation®4, PlayStation®VR, PlayStation®Plus, acclaimed PlayStation software titles from PlayStation Studios, and more.
PlayStation also strives to create an inclusive environment that empowers employees and embraces diversity. We welcome and encourage everyone who has a passion and curiosity for innovation, technology, and play to explore our open positions and join our growing global team.
The PlayStation brand falls under Sony Interactive Entertainment, a wholly-owned subsidiary of Sony Corporation.
Role Overview:
PlayStation is looking for an engaging and highly organised Executive Assistant, to support multiple business leaders. This is a 5-month fixed-term contract to support both the VP of Global Store and the Senior Director of Store Conversion & Optimisation within Direct to Consumer (D2C).
You will provide full administration support and assist with the smooth day-to-day running of the teams. Having successfully supported PlayStation during the recent global initiatives, as well as the successful launch of PS5, this is a great opportunity to get stuck in and make a difference during on-going globalisation of the organisation.
The ideal candidate will work with professionalism and confidentiality, utilising their excellent organisation and communication skills to support multiple diaries.
What you'll be doing:
- To deliver a full EA support to the VP and Senior Director within D2C
- To provide full administration support assisting with leadership diaries and liaise with internal/external personnel regarding setting up of appointments
- Reserve meeting rooms and any necessary equipment/refreshments/lunches that are required for meetings
- Preparing agendas, management/team meeting reports and meeting minutes
- To organise meetings including negotiation and management of external suppliers where required
- Organise extensive and complex travel programmes including flights/hotels/itineraries for the teams
- Processing expense reports
- Send/receive deliveries
- Responsible for purchasing merch for incentives/gifting
- Dealing with facilities & IT issues
- Raising Purchase Order's for external suppliers, goods receipting and making sure suppliers are paid on time, raise purchase orders for department contractors, logging invoices and processing them through Finance.
- Work with Facilities team for any floor moves/new starters
- Be discreet and diligent with access to highly confidential and sensitive information
What we are looking for:
- Previous experience working as an Executive Assistant
- Office coordination experience
- Confidentiality and professionalism
- Excellent organisational skills, detail orientated
- Positive/optimistic attitude
- Sociable, with strong communication, collaborative and interpersonal skills
- Takes direction well, but can also take the initiative when required
- Comfortable working at pace, flexible and adaptable to change
- Assertive, used to dealing with senior staff
Benefits:
- Discretionary bonus opportunity
- Hybrid Working (within Flexmodes)
- Private Medical Insurance
- Dental Scheme
- 25 days holiday per year
- On Site Gym
- Subsidised Café
- Free soft drinks
- On site bar
- Access to cycle garage and showers
Equal Opportunity Statement:
Sony is an Equal Opportunity Employer. All persons will receive consideration for employment without regard to gender (including gender identity, gender expression and gender reassignment), race (including colour, nationality, ethnic or national origin), religion or belief, marital or civil partnership status, disability, age, sexual orientation, pregnancy or maternity, trade union membership or membership in any other legally protected category.
We strive to create an inclusive environment, empower employees and embrace diversity. We encourage everyone to respond.
PlayStation is a Fair Chance employer and qualified applicants with arrest and conviction records will be considered for employment.
