Location: London, hybrid (minimum 3 days per week in the office)

Contract type: Full time, 12 months FTC

Reports to: CEO

Salary: £35,000-38,000 + Excellent benefits

Start date: End of August 2023

Purpose

IMPOWER is the country’s largest independent management consultancy focussed exclusively on helping our public sector clients improve services for their local communities. We hold a profound belief in the innate value of public services; a better public sector is the cornerstone of a better society. We exist because public services can be – and should be – improved. For us, improving public services is fundamentally about improving the lives of citizens.

We are currently looking for an experienced Executive Assistant to join our team on a 12 Month Fixed Term contract.

Responsibilities

Reporting to the CEO, you will be responsible for the following:

• Administrative support to the CEO: diary management; scheduling meetings with rooms and catering as required; completing weekly timesheets; travel, accommodation, and monthly expenses; taking minutes and actions from meetings, ensuring actions are completed.

• Strategic Support to the CEO: reviewing workload and delegating on their behalf; creating and developing documents and materials for internal and external use; and proactively supporting the business priorities.

• Support to the Senior Leadership Team: administrative support to Directors; developing key internal documents; proactively offering support and solutions; leading on and contributing to project work as required by the business.

• Stakeholder management: acting as gatekeeper and main point of contact for key internal and external senior stakeholders e.g. board members and advisors, key clients and prospective clients.

• Managing company events and meetings: including Away Days and ‘People Fridays’, both in-person and virtual. Managing all aspects of booking (budgeting, accommodation, catering, venues for day and evening events); supporting with developing the agenda and content for the day.

• Support management of the office space: liaising with building management and IT service providers; ensuring the office is well-equipped and maintained; managing the meeting rooms and the desk booking system.

Skills and experience

• An experienced Executive Assistant, with notable experience supporting executive-level stakeholders
• Previous experience across a broad range of office and administrative duties
• Previous experience organising and managing company events
• Excellent organisational skills with a keen attention to detail and ability to multitask.
• Excellent written and verbal communication skills with experience of developing and maintaining relationships, particularly at a senior level.
  
• Strong organisational and time management skills and experienced in handling multiple projects
  
• Flexibility and adaptability, with a proactive “can-do” attitude towards their role and supporting the business: a team player.
• Discretion, confidentiality, and trustworthiness
• Strong Microsoft Office skills
• An understanding of management consulting is desirable.

About our offer

• Competitive salary, with a personal and company-based performance bonus
• 28 days annual leave (+ bank holidays), with buy/sell/rollover scheme
• Pension scheme
• Life assurance and Income Protection
• Medical and Dental Insurance
• Gym Subsidy contribution, including to online fitness subscriptions
• Parent, guardian, and carer friendly policies
• Discounts at a variety of high street retailers
• Regular training and development opportunities
• Paid volunteer/CSR days
• Regular team socials and celebrations

About our commitment to Inclusion

At IMPOWER, whilst we are committed to being an equal opportunities employer - our commitment to facilitating a safe, inclusive working environment doesn’t just stop at an Equality and Diversity Policy. We are an organisation that is actively working towards anti-discrimination of any kind against race, gender, gender identity, sexuality, disability, age, religious belief, parental or carer commitments, marital status or civil partnership. We do this through our D&I strategy, through constant review our policies and procedures, through our recruitment processes, and through the training and development of our staff.

To ensure you have the best experience with us, please email [email protected] if you require us to make any adjustments to our application or interview process.