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Executive Assistant to Senior Executive (initial 12 month FTC Contract)

(Hybrid Role - Central London HQ - 3 days in office)

We unfortunately are unable to grant visa/sponsorship for this position.

About the role:

At Deliveroo, it is our mission to build the definitive food company. In order to do that, we're building a company where everyone can belong, grow and do the best work of their lives.

You will play a fundamental role supporting our Executive team by ensuring operations are organised, well-managed and the continuously-changing-day runs smoothly and without a hitch! You should be a self-starting EA who is confident, articulate, professional and who has the ability to instil calm and order to a busy and fun environment. Ultimately, you will make the Executive better at their job by doing your job.

In this role, you will collaborate closely with the Chief Of Staff and demonstrate the ability to cultivate cross-departmental relationships, fostering a positive team morale.

What you'll be doing

• Provide proactive/all encompassing administrative support to the executive - being their primary point of contact for all daily administrative needs. Staying organised, up to date and one step ahead

• Owning and managing the executives busy and ever-changing calendar. Be a gatekeeper, ensuring all meeting requests and demands on their time come through to you. Ensure all meetings have a brief/outcome agreed and any pre-reads are shared in a timely manner

• Monitoring the inbox - flagging urgent emails, prioritising, filing and replying on their behalf where agreed

• Foster strong relationships and collaboration both within the team and with external partners

• Assist in recruitment and onboarding new hires. Working with the recruitment team for interview availability, ensure everything is ready for the new starters day one and assist in the onboarding schedule for their first few weeks at the company

• Meeting room coordination, be aware of hybrid team working (who is in office v's who is working remotely)
• Book domestic and international travel - flights, hotels, trains, cars, ensuring all logistics, visas, and travel time are well executed and clearly detailed in diaries

• Organise team offsites and internal events including quarterly team socials

• Raise purchase orders (POs) and ensure invoices are approved via company process in a timely manner
• Submit expenses on behalf of the X (within company guidelines) and approve team expenses
• Approve team holiday requests - ensuring the team calendars are up to date

• Constantly scan our company communications to ensure the executives do not miss key announcements, important details or things to celebrate and share with the team

• Be emotionally intelligent: handle all duties with the highest degree of confidentiality, professionalism, diplomacy and integrity and be aware of your impact on others

• Create exciting ways to celebrate events and moments important to the team culture (birthdays, anniversaries and other special occasions)

• Work closely with EAs in our business to ensure nothing falls through the cracks
• Be friendly and helpful - we can still at times feel like a start-up and often require people to "muck in" when needed (however big or small the task)

REQUIREMENTS

• 3 years+ experience supporting at C-Suite level (experienced EA)
• Able to commit to 3 days within the office per a week. (Office based in Cannon Street, Central London)
• Global Experience (Working across various time zones)
• Occasionally needing to support executive outside of typical working hours
• Superb written and verbal communication skills
• Can work calmly a in fast-paced, sometimes stressful environment
• Comfortable with change and to be able to adapt to any given situation
• Appreciation of the objectives, activities and strategy of the company

PREFERRED, BUT NOT REQUIRED

• Experience working with Google Suite, Slack, Workday, Egencia, Procurement Hub
• Previous experience at a Public Company / Start up Knowledge would be beneficial

BENEFITS

• 25 days + bank holidays, increasing to 26 days after 2 years service and 27 after 4 years
• Pension - up to 4% matched pension contributions
• Life assurance
• Free Deliveroo Plus - free delivery and access to special offers on all your Deliveroo orders
• Growing family support - generous paternity, maternity and shared parental leave
• Excellent kit to enable working from home and a parent-friendly working culture
• Discounted medical and dental insurance through salary sacrifice
• One day of paid leave per year to volunteer with a registered charity
• Amazing HQ offices located in central London with a rooftop garden
• On-site gym (HQ) and heavily discounted external gym membership options along with access to Gympass membership

• Subscription to Headspace meditation app

• Excellent learning and development opportunities
• Regular team social events
• A continuously evolving benefits offering

Why Deliveroo?

Our mission is to be the definitive food company. We are transforming the way the world eats by making food more convenient and accessible. We give people the opportunity to eat what they want, when and where they want it.

We are a technology-driven company at the forefront of the most rapidly expanding industry in the world. We are still a small team, making a very large impact, seeking to answer some of the most interesting questions out there. We move fast, value autonomy and ownership, and we are always looking for new ideas.

Workplace & Diversity

At Deliveroo we know that people are the heart of the business and we prioritise their welfare. We offer a wide range of competitive benefits in areas including health, family, finance, community, convenience, growth, time away and relocation.

We believe a great workplace is one that represents the world we live in and how beautifully diverse it can be. That means we have no judgement when it comes to any one of the things that make you who you are - your gender, race, sexuality, religion or a secret aversion to coriander. All you need is a passion for (most) food and a desire to be part of one of the fastest growing startups in an incredibly exciting space.