Executive Administrator Remote
Job description
PLEASE NOTE THIS IS A FULLY REMOTE PART TIME ROLE ON A SELF EMPLOYED BASIS.
PLEASE DO NOT APPLY IF YOU DO NOT HAVE FINANCIAL SERVICES EXPERIENCE
We are a Partner Practice of St James Place and we are looking for an experienced Executive Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to the executive team, managing calendars, scheduling meetings, preparing documents and reports, and providing general office support. The ideal candidate will have excellent organisational skills, strong communication abilities, and the ability to work in a fast-paced environment.
Responsibilities:
- Provide administrative support to executive-level staff.
- Updating Salesforce, updating clients on their investments
- Transcribing meeting notes
- Email management - filing/flagging any relevant emails and responding to standard queries proactively.
- Maintain and update records and databases.
- Prepare and distribute reports, presentations, and other documents.
- Organise and coordinate meetings, conferences, and travel arrangements.
- Answer phone calls and emails in a timely manner.
- Assist with special projects as needed.
- Manage calendars, schedules, and appointments.
Person Specification:
- Experience working with Executives or senior Directors
- Experience of working within financial services preferable but not essential
- Good GCSE or A-Level results and proficient at all IT packages
- Strong numerical and written communication skills
- Excellent organisational and administration skills, managing multiple senior stakeholder diary and report requirements
- Ability to proactively use initiative to problem solve and anticipate next steps
- Demonstrable experience of building rapport and interacting with clients effectively
- A driven individual with a focus on client service and leading a high-performance culture
- Adaptable to change management plans and advocate to business initiatives
- Confidence and ability to influence senior stakeholders
- Ability to work autonomously in a fast paced organisation as well as follow direction managers
- IT technically proficient including Office 365
- Committed to advocating and encouraging an inclusive and diverse team culture
- Understanding the benefits of the wellbeing agenda and promoting an open and considerate culture
Job Type: Part-time
Part-time hours: 15-20 per week
Salary: £15.00-£20.00 per hour
Benefits:
- Work from home
Schedule:
- Monday to Friday
Experience:
- Administrative: 1 year (required)
Work authorisation:
- United Kingdom (required)
Work Location: Remote
