Executive Administrative Assistant - Manchester London, England
Job description
As a Executive Assistant in newly created Manchester team you will have an opportunity to perform diverse administrative functions requiring organisation, initiative and sound judgment. This role requires attention to detail, quality focus, high energy and team work. You will collaborate closely with our team in London and form a strong working relationship across the UK Private Banking team.
As a successful Executive Assistant you will also assist the Manchester Team Lead in various initiatives associated with the growth of this new Office and day to day management.
Furthermore, you should possess a creative and "think outside the box" approach to solving conflicts and ensuring resolution. Ultimately, you should be able to seamlessly support your senior managers and ensure that daily operations are run smoothly and effectively.
Job responsibilities:
- Manage multiple calendars across the team; back up support to other Administrative Assistants as needed, and maintain current organizational charts and Executive Bio's
- Arrange domestic and international travel
- Manage the coordination and logistics of both internal and external meetings
- Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
- Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
- Produce high quality emails and messages to individuals at all levels of the organization
- Coordinate meetings and conference rooms, order any necessary food/catering, order, stock and maintain supplies, manage the operational logistics associated with the new office in Manchester
Required qualifications, capabilities and skills:
- Enthusiastic, self-motivated, good common sense, effective under pressure, and flexible. Self-starter with the ability to work in a high pressure environment
- Strong time management, sound judgment, good prioritizing, team player. Advanced ability to organize and manage own time
- Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues, advanced ability to organize
- Excellent organizational skills and the ability to effectively handle multiple priorities with a professional attitude, strong proficiency in Microsoft Office
- Demonstrates sound judgment and discretion in handling confidentiality and sensitive topics, and proven experience interacting with senior management
- Excellent verbal and written communication and interpersonal skills required with the ability to produce high quality emails and messages to individuals at all levels of the organization
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.
