Executive Administration, EMEA

Executive Administration, EMEA London, England

Vantage Data Centers
Full Time London, England 25000 - 28462 GBP ANNUAL Today
Job description

À PROPOS DE VANTAGE DATA CENTERS
Vantage s’engage à être un lieu de travail d’inclusion, d’équité, de respect et d’acceptation. Nous célébrons la diversité et cherchons intentionnellement des occasions d’apprendre des expériences de chacun.
Vantage Data Centers alimente, refroidit, protège et connecte la technologie des plus grands joueurs hyperscale, des fournisseurs de solutions infonuagiques et des grandes entreprises. Présente dans six marchés en Amérique du Nord et six en Europe, Vantage innove dans la conception des centres de données pour offrir des gains spectaculaires en termes de fiabilité, d’efficacité et de durabilité ainsi que des environnements flexibles qui peuvent évoluer aussi vite que le marché l’exige. Vantage connaît une croissance exponentielle grâce à ses installations nouvelles jumelées à ses acquisitions à travers l’Amérique du Nord et l’Europe.
Position Overview
This Executive Administration position provides administrative support to the EMEA Development team focusing on increasing the efficiency of these departments and the leadership within them. Responds to, or routes, priority or confidential inquiries from external or internal sources. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests. May create, or coordinate, reports, charts, budgets and other presentation materials. Coordinates high-level projects, travel arrangements and meetings. May plan and schedule work and direct other staff to deliver support. Has a broad knowledge and full understanding of the company's operations, procedures and objectives. Contributes to moderately complex aspects of a project. An ideal candidate for this position is detail-oriented, a problem-solver, who has worked in a fast-paced environment in the past. Must be comfortable working with a wide range of stakeholders, from our Board of Directors on down. Position requires integrity, objectivity, promptness and the ability to stay organized in a fast-paced environment. Projecting a positive, confident attitude, with strong customer service skills, will be essential to success. Work is generally independent and collaborative in nature.

Essential Job Functions
  • Daily calendar, travel and administrative support for the Chief Development Officer, SVP Construction, VP Development Procurement, SVP New Site Development, VP Design/Engineering and others as assigned
  • Periodic administrative support for Finance, Accounting, Human Resources, International Business Development departments more broadly, including:
    • Domestic Travel & International Travel
    • Schedules/Calendars
    • Meeting organization and support logistics
    • Expense report preparation
  • Responsible for driving consistency between Executive Assistants (EAs), globally, and bringing new Executive Assistants at Vantage “up to speed” once hired, or acquired
  • Schedule & drive a weekly Executive Assistant Meeting to share best practices, drive EA consistency and make sure that EAs & Executives are all in synch on topics that cross multiple executives
  • Primary owner & scheduler of candidates for CBBI interviews and follow-up roundtables
  • Accountable for aiding with the procurement & distribution/delivery of Vantage “New-Hire Welcome” kits & business cards to new employees on their first day of employment; along with holiday gifts, swag for Marketing & Sales department as needed
  • Accountable for providing Quarterly Excellence Award winners with their recognition packages
  • Perform data entry in Yardi & SharePoint for Accounts Payable during peak times of business activity
  • Generate draft customer invoices in Yardi
  • Backup processing of new vendor registration, processing of NDAs and W-9s
  • Manage document control and centralized filing system for Finance & Accounting departments
  • Manage projects, requiring independent discretion and decision making, without close supervision, as our executives and department leaders are often traveling or in meetings and unable to provide daily direction
  • Use discretion, judgement and knowledge of organization to facilitate executive & leadership activities
Job Requirements
  • Associate’s Degree in Office Administration, similar field, or equivalent experience is required
  • Bachelor's Degree in Office Administration, similar field, or equivalent experience is preferred
  • 4+ years of experience in an administrative, organizational or other detail-oriented function
  • 4+ years as an Office Manager
  • 4+ years as an Executive Assistant
  • Highly organized, energetic and a fast learner
  • Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking
  • Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools
  • Experience with Outlook calendaring is required
  • Experience with SharePoint is a plus
  • Travel required is expected to be less than 10% and on as as-needed basis, but may increase over time as the business needs evolve
Vous ne remplissez pas toutes les exigences ? Veuillez tout de même poser votre candidature si vous pensez être la bonne personne pour le poste. Nous sommes toujours prêts à discuter avec des gens qui adhèrent à notre mission et à nos valeurs.
Nous travaillons dans un environnement sans orgueil et sans arrogance. Nous mettons tout en œuvre pour nous construire et nous soutenir l’un l’autre, en appréciant les forces de chacun et en respectant les faiblesses d’autrui. Travailler ensemble est un plaisir, et nous cherchons toujours le moyen de rendre le travail encore plus agréable. Notre dur labeur et notre efficacité sont récompensés par une rémunération globale supérieure à ce qu’offre le marché. Nous proposons un régime de soins médicaux et d’assistance, un régime de retraite et des congés payés au-delà des attentes du marché.
La sécurité est toujours une priorité. Pendant la COVID, tout le personnel qui le peut, travaille à distance et des mesures appropriées ont été prises pour assurer la sécurité des employés occupant un poste essentiel sur place. Peu importe votre lieu de travail, nous vous fournissons la technologie nécessaire avant ou le jour même de votre entrée en poste.
Les avantages qu’il y a à faire partie de l’équipe de Vantage s’expriment clairement tout au long de l’année par l’entremise d’un éventail d’avantages sociaux, de marques de reconnaissance, de formations et de développement, sans oublier que vous saurez combien votre contribution rehausse la valeur de l’entreprise et de notre communauté.

Executive Administration, EMEA
Vantage Data Centers

www.vantage-dc.com
Santa Clara, United States
Sureel Choksi
Unknown / Non-Applicable
201 to 500 Employees
Company - Private
Information Technology Support Services
2010
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