Events Executive London, England
Job description
Summary
An exciting opportunity to join a leading international climate NGO working with multinational businesses and governments to accelerate climate action globally. Climate Group is seeking a proactive Events Executive to join our busy Events team. The post holder will support the planning and execution of Climate Groups global flagship events including Climate Week NYC, the largest climate event of its kind.
Strong project management, organisational and communications skills will be key to contributing to our high-profile global events portfolio. Our ideal candidate will have a proven track record in event management, excellent communication and interpersonal skills, and the ability to manage multiple projects simultaneously.
About Climate Group
Climate Group is an Equal Opportunities Employer. We are committed to equality, diversity and inclusion, ensuring that everyone in our team has the opportunity to thrive and excel. We welcome and encourage job applications from people of all backgrounds.
Climate Group drives climate action. Fast. Our goal is a world of net zero carbon emissions by 2050, with greater prosperity for all.
We focus on systems with the highest emissions and where our networks have the greatest opportunity to drive change. We do this by building large and influential networks and holding organisations accountable, turning their commitments into action.
We share what we achieve together to show more organisations what they could do. We are an international non-profit organisation, founded in 2004, with offices in London, Amsterdam, Beijing, New Delhi and New York.
About the role
We are seeking a highly motivated and detail-oriented Events Executive to support our Events team. The successful candidate will be responsible for assisting in the planning, organising, and execution of a variety of global events, from small roundtables to large-scale conferences. The Events Executive will work closely with the Events team to ensure the successful delivery of high-quality events that meet the needs of Climate Group and drive forward climate action. They will be part of an integrated comms team, and at times will get the opportunity to support other comms colleagues in their areas of work.
Key responsibilities will include:
Support the Events team with the internal project management of the event, creating project plans, timelines, record-keeping and ensuring teams across the organisation are aware of the deadlines.- Assist in the planning and coordination of events, including venue finding, supplier sourcing, catering, audio-visual, and transportation logistics.
- Prepare event materials, such as agendas, invitations, nametags, and handouts.
- Support on-site event management, including setup and registration.
- Provide timely and accurate communication with internal stakeholders, suppliers, and guests to ensure a smooth event experience.
- Create a whos who document to showcase our VIP delegates for each event that can be shared internally with our CEO and Directors to help them understand who is attending the events.
- Upload content and speaker information onto our event platforms including Climate Groups website.
- Support with personalised email follow-ups to our senior-level delegates to invite them to our events.
- Assist with post-event evaluations and reporting, including collecting feedback from attendees and analysing event metrics.
- Help to maintain our speaker and delegate data ensuring our databases are kept up to date and GDPR compliant.
- Work collaboratively and support with other teams to help ensure events works for our wider comms and strategy objectives.
About you
If you are a highly motivated and organised Events Executive with a desire to grow your skills in event planning by working on one the largest global climate evens, we encourage you to apply for this exciting opportunity to join our team!
Essential:
Commitment to the mission of Climate Group.- Strong self-organisation and project management skills, ability to multi-task to deliver multiple activities simultaneously and to strict deadlines.
- Strong communications skills to support close working relationships with internal and external stakeholders.
- A team player with the ability to work independently and as part of a team, with a proactive and flexible approach to problem solving.
- Detail-orientated with strong command of the English language, writing and grammar skills.
- Proficiency in Microsoft Office; Word, PowerPoint and Excel
- Knowledge of Salesforce, Pardot, Adobe InDesign/Photoshop would be an asset.
- Experience working in an international organisation.
- 1-2 years of experience in event planning.
Location
Youll be based in our London head office near Tower Bridge (SE1 2NQ), a 12-minute walk from London Bridge station and enjoy the benefits of flexible and hybrid working: 3 days in the office and 2 days from home.
As well as having excellent green credentials, our open-plan workspace offers the ultimate flexibility for your working day, whether youre working collaboratively, hosting a hybrid meeting with your global colleagues, or need some focus time in an acoustic booth or at a standing desk. The building also offers a well-equipped gym, secure bike parking and showers.
Occasional international travel will be required.
What we offer
Our people are at the heart of what we do and are our greatest asset. Youll be joining a global community of bold, ambitious doers who are committed to driving climate action fast.
This is a full-time, permanent position. The salary offered is £23,180 - £25,750 per annum, based on experience.
In addition to the rewards youll find from working with friendly, passionate people wholl challenge and help you grow, we offer a fantastic benefits package:
- 25 days holiday per year, plus public holidays
- Long-service holiday bonus of an additional day after three and six years service
- 10% non-contributory pension scheme after three months service
- Hybrid working
- Private medical insurance and cash plan on completion of probation
- Life assurance
- Monthly wellbeing allowance plus Headspace membership
- Paid leave for volunteering, moving house and getting married
- Season ticket loan
- Bike loan scheme
- Comprehensive learning and development initiatives to help you reach your full potential
Apply now
Submit your application now using the Apply for this job button.
Applications for this position should come in the form of a CV and one-page cover letter covering why you want to work with Climate Group and how your experience, skills and knowledge relate to the competencies outlined above.
If you need any further information, require the job advert in an accessible format, or need additional support at any stage of the recruitment process, please contact Mandy Simmons, Head of Events, [email protected].
Well be holding interviews on a rolling basis, therefore welcome and encourage early applications. The application process is open until filled.
The requisite eligibility criteria, or work visa to work in the UK are a requirement for this position and no relocation and/or sponsorship costs will be borne by Climate Group.
