Events Assistant - Client Engagement Team City of Westminster, England
Job description
About the role
As part of the Client Engagement team you will be working on a huge variety of events for corporate clients aiming to reach a public sector and political audience. From online events for 50 to 3000 attendees to roundtables and receptions in parliament. This team also organise larger multi-stream live events in central London and a large number of events at Labour and Conservative Party Conferences. This role involves working with corporate sponsors, MPs, senior civil servants and a wider public sector audience.
About Total Politics Group
Total Politics Group specialises in media, events and training focused on politics, government and public policy. We believe in the value of expert insight and engagement. With unique connections to key political and policy leaders across the UK, EU, USA and Mexico, we are a trusted source of news, debate, insights and learning through our portfolio of media titles, leading events and training services. visit: Total Politics
What we are looking for
Our ideal candidate will have:
- experience of speaker/sponsor liaison and management
- a to multi-task and work on a range of events and projects at any one time
- strong communication skills
- strong administration and organisation skills
- ability to work to deadlines, responding to changing client needs
- good communication skills and a confident telephone manner.
- team player with a flexible approach.
- proficient using MS Office applications – Word, PowerPoint, Excel and Outlook and adept at learning new software packages.
Key Responsibilities
- The successful candidate will:
- Provide project administrative support as required - using Word, Excel, Outlook, data entry, file maintenance and website updates
- Deliver online webinars, conferences
- Assist with management of all speakers, content sessions, presentations, and exhibitors across multiple events
- Assist in the marketing of events, including drafting invitations and marketing collateral.
- Implement website updates
- Support with event invitations, and RSVPs, as well as post-event follow ups
- Maintain a high level of professional communication via email and telephone and handle with confidence, delegate enquiries
- Help review and source new venues, caterers, AV suppliers etc
- Undertake and manage event logistics, including travel, couriers, hotel bookings etc
- Prepare event materials and support at events for example with set up/break down, delegate registration, speaker liaison, roving mics etc
- Manager incoming delegate and attendee queries via phone and inbox, providing a high standard of customer service
Employee Benefits
- 25 days annual leave plus Bank Holidays
- Cycle to work scheme
- Life assurance of 4x salary
- Virtual GP
- Season Ticket Loan
- Employee assistance programme
- Wellbeing activities, such as yoga, mindfulness.
- Opportunity to sign up to the Training Events deliver to the external market.
- Government Workplace Pension Scheme
Equal opportunities
We are committed to equality, diversity, and inclusion, we encourage applications from all backgrounds and communities. Total Politics Group wants to meet the aims and commitments set out in its equality policy. This includes not discriminating under the Equality Act 2010 and building an accurate picture of the make-up of the workforce in encouraging equality and diversity.
How to apply
If you are interested in the role, please submit a copy of your CV and Cover Letter through our Company Careers Page: About - Total Politics
