event planner Edinburgh, Scotland
Job description
Job Purpose:
Working within the Marketing team, this role is responsible for supporting the administrative function of the Marketing and Events Team. This role is looking for a candidate who has excellent organisational and communication skills with a pro-active work ethic, and an interest in developing their own marketing expertise.
Working closely with the Marketing and Events Executives, the Administrator will assist with the daily execution of the Marketing and Event strategy and support the teams' key tasks.
Key remit of role:
- Responsible for the Marketing and Event Administration and providing support to the team
- Support the team with their workflow by managing requests from the wider Institute and responding to colleagues
- Support diary management for events: scheduling meetings and pre-event calls
- Making daily updates to a variety of marketing platforms, including the CMS
- Support the event process from synopsis creation to follow-up surveys
- Assisting with the Institute’s flagship Young Banker of the Year competition as well as Annual Banking Conference administrative duties and Institute AGM.
- Manage team projects, ensuring key dates and deliverables are met and updating the team when needed
Duties & Responsibilities:
- Work closely with the Marketing and Event Executives to execute daily administrative tasks and coordinate the department's activities
- Support the team in organising various projects,
- Respond to colleague's request for marketing and event collateral
- Ensure all Marketing collateral is within the Brand Guidelines
- Updating colleagues on Marketing & Event activity
- Attend various meetings, taking down minutes and distributing accordingly
- Compose and update online content to the Institute’s website and social media accounts
- Marketing & Event planner scheduling & management
- Updating spreadsheets, databases and inventories with data and information
- Conduct market research and keep the team informed of opportunities
- Analyse surveys conducted by the team, provide reports and recommendations
- Keep abreast of marketing trends and innovations, making recommendations to Team Manager
- Supporting the organisation of events, webcasts and podcasts including:
- Distributing briefings
- Setting up pre-event calls
- Speaker event forms
- Follow up surveys and emails
- Assisting with the promotion of events to maximise engagement
Qualifications, Skills & Experience:
The job holder requires to have:
- 1 year’s previous experience in a similar administrative role is essential
- Knowledge of the events process is required
- Proven experience in diary management
- Exceptional organisational skills
- Proficiency with programs such as Word, Excel and PowerPoint
- Knowledge of social media platforms
- An understanding and a knowledge of Content Management Systems (CRS) is desirable
Person Specification:
- Innovative and driven, keeps up to date with latest ideas and initiatives
- Excellent communication skills
- Self-motivated, with proven ability to work effectively when under time constraints
- Ability to work collaboratively with a team
- The ability to build and maintain effective relationships with colleagues
- Planning & Organisation – can organise own workflow daily, and prioritise tasks in line with delivery demand
- Exceptional attention to detail and accuracy
- Ability to problem solve and troubleshoot
Salary & Benefits:
- £20,000 p/a
- Generous annual leave allowance
- Bonus scheme
- Casual dress
- Company events
- Company pension
- Free flu jabs
- Life insurance
- Private medical insurance
- Referral programme
- Wellness programme
- Hybrid working
Location:
- Work Location: Hybrid working model. Home-working but will require some semi-frequent visits to our Edinburgh office.
- Ability to commute: reliably commute to our Edinburgh office or plan to relocate before starting work
- Work authorisation: United Kingdom (required)
Job Types: Full-time, Permanent
Salary: £20,000.00 per year
Benefits:
- Company pension
- Free flu jabs
- Health & wellbeing programme
- Life insurance
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Edinburgh, EH2 2HN: reliably commute or plan to relocate before starting work (required)
Experience:
- Marketing: 1 year (preferred)
- Administrative: 1 year (required)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Edinburgh, EH2 2HN
Application deadline: 28/07/2023
