event planner Lisburn, Northern Ireland
Job description
Purpose of the Role:
To serve as an assistant to the Events Director of Supercar Fest Ltd. You will take control of the office manager role overseeing day to day running of the office alongside other admin tasks such as handling event enquiries and liaising with event suppliers and exhibitors.
In return, you will become part of a progressive, friendly team and be part of a unique company that is going from strength to strength.
Role Dimensions:
The role will predominantly be based at the Supercar Fest home office in Lisburn, NI. The role is part time, 3 days per week, 10am to 3pm and you can choose the days you work each week. As the event dates approach there may be the opportunity to work additional hours/days and you will be required to attend the events as part of the event delivery team.
Key Responsibilities:
- Managing event enquiries
- Communicating with event suppliers
- Managing event exhibitors
- Gathering quotes
- Booking hotels and flights
- Preparing event collateral
- Dealing with Car Clubs
- General ticketing admin
- Liaise with car transportation company
- Printing, scanning, filing and emailing agreements/contracts/plans
- Assist with basic website edits
- Organisational support in advance of each event
- Coordinate and order event apparel
Knowledge, Skills and Experience:
- The role requires someone who is detail oriented with strong organisational, time management and coordination skills
- Accounts / business related qualification would be advantageous but not essential
- Excellent IT skills and proficiency in Google Drive (docs & sheets)
- Experience working in a similar environment desired
- Driving Licence required
Personal Attributes:
- Capacity to multi-task over several on-going projects and able to define priorities and work to deadlines
- Able to adopt systematic and pro-active approach that will ensure task completion on time or ahead of schedule
- The ability to successfully build and manage good relationships with customers, suppliers, sponsors, vendors and colleagues
- Professional, friendly and confident telephone manner
- Able to work both autonomously and within a team
- Confidentiality, accuracy and attention to detail is paramount
- An outstanding approach to customer service in challenging and changing situations
- Ability to work well under pressure is essential
- Proactive in managing change and able to suggest new ways of doing things
- A flexible approach to support a small team and growing company as required
Package:
- £15.00 per hour
- 3 days per week
- Flexible hours (you choose)
Job Types: Part-time, Freelance
Part-time hours: 15 per week
Salary: £15.00 per hour
Benefits:
- Flexitime
- Free parking
- On-site parking
Schedule:
- Flexitime
Supplemental pay types:
- Commission pay
- Performance bonus
Work Location: In person
