Event Apprentice Twickenham, England
Job description
Role Summary:
This role is a key support role, working across the whole events team. The team is a busy events division running up to 65 events a year, both in person and virtual. You will also work closely with the other Events Coordinator. This is an entry level position and will give you the opportunity to have a real understanding of events within a leading UK media business.
As an events coordinator you will also be a support for the wider team on more administrative tasks where needed across the portfolio, this may mean helping with a Forum or an Awards.
Haymarket is a successful international specialist media company. We have over 60 market-leading brands in the consumer and B2B markets across the UK, US, Asia, India and Germany, connecting people and communities across digital, print, festivals, awards, conferences, and exhibitions.
As a global business operating in diverse markets, we are inherently multicultural and we are committed to attracting, developing and retaining talent who reflect the communities we serve. We equally recognise our broader responsibility to society as a whole and use our power and influence to drive diversity, equity and inclusion within our markets.
The Haymarket Skills Academy provides unparalleled opportunities in media. Our award winning apprenticeships are a fantastic way to gain industry experience whilst also receiving an accredited qualification.
As part of our next intake of apprentices we are now looking for a Event Coordinator Apprentice to join our team.
Key accountabilities:
The following list of responsibilities is not necessarily exhaustive, nor definitive, but serves
to help you understand the nature of the role. The role is primarily an office-based anchor role to ensure that the team is able to manage their events across the year.
Key Tasks:
Become thoroughly familiar with the events run by Haymarket Events
Send out weekly invoices, resolve and chase invoice queries, manage the unpaid/paid Worldpay ledger and to chase where necessary bad debt working in conjunction with Management Accounts
Manage the event backpack to ensure any on site stationary has been ordered.
Working with the event managers to assemble judges folders containing edited sets of entries and information
Send out shortlist emails and chase information from the finalists or delegates on each event, especially images and finalist detail sheets, acceptance speeches, and for Forums delegate and supplier meeting choices
Set up events in Evessio for entries, judging logins and dinner sales and manage any troubleshooting
Accountability for Surveygizmo - register your interest, judges nominations etc.
Become thoroughly familiar and adhere to company GDPR regulations and wording
Attending the event day, managing name changes and table planning.
Regular Tasks:
Follow up with virtual registrations, ticket bookers for names and dietary needs
Send out tickets along with any necessary event information
To assist the relevant events manager, where necessary, in building lists of preferred judges, to chase responses and maintain these lists. Send dinner invites and or judges video requests for virtual awards. Event Manager to send out initial invites
Follow up, where necessary, the VIP guest list for an event internally
To maintain Haymarket Board invites to all events and to update the relevant Events Manager on each project
Send out trophies, certificates and event survey questionnaires, to be received the day after an event
Helping marketing team with website images, shortlist uploads, website amends
Support Event Managers with CMS, resizing images etc
Managing trophy shelf and reporting/ordering
Apprenticeship Qualification
As part of this role, you will complete a Level 3 Events Assistant qualification over 18 months.
As part of the qualification you will be given 20% of your working week to dedicate to the course and will be given the support of industry expert coaches in monthly 1:1 sessions.
This course is fully funded by Haymarket.
Required qualifications
English and maths plus three other GCSE’s or equivalent in any subject at Grade A-C (9-4)
Why work with us?
People are our greatest asset here at Haymarket Media Group. Haymarket is a media, information and data business, we use our expertise in media and information to inspire, inform and empower our clients, audiences and communities. We are a socially and environmentally responsible business. As we serve our audiences, clients and communities, we are committed to driving the meaningful change necessary to build a better world. The principles of diversity, inclusion, respect, responsibility and sustainability are at the heart of our business.
We’re hard-wired to produce remarkable content for our audiences, with over 16,000 companies around the globe turning to us to help their businesses grow. Join us and you will work on market-leading brands to help create powerful and lasting relationships that deliver real results, all while developing your own career.
Our conveniently located Twickenham HQ is home to around 600 employees with a vast array of careers from journalism, video, marketing, sales and events to technology, digital development and product management.
As well as being the home of English rugby, Twickenham has the benefit of being less than 30 minutes from central London but also enjoying its riverside location, proximity to Richmond Park and a buzzing social scene.
With flexible hours, great brands, and a modern open plan environment, we attract great people. There’s time for you to get involved in our extra-curricular activities too; from volunteering with our charity partners, going for a lunch-time riverside run, cycling around Richmond Park or after work fun!
Our team culture is friendly, vibrant and sociable. We nurture, support and reward our talent. We offer a market-leading benefits programme, tailored to individual needs and preferences. The range of benefits are vast and include a generous pension plan, life assurance, up to 30 days holiday and a fabulous income protection policy. Oh, and our annual employee party is pretty special too!
Our benefits include:
Competitive salary
Comprehensive training and career development programme
25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days)
Flexible working schedule (core hours from 11-3)
Generous contributory pension scheme
Access to Perkbox
Health Cash Plan
Family friendly policies
Cycle to Work scheme
Employee Assistance Programme
Season ticket loan
Regular individual and team rewards and incentives for outstanding performance
We want to support our people to balance their personal and professional lives and we believe our range of benefits encourages this. We feel that nothing beats face-time with our colleagues and we’ve therefore adopted a blended working model where full time employees can expect to spend 3 days of their week in the office and the other 2 working at a location of their choice.
As a global business operating in diverse markets, Haymarket is inherently multicultural. Globally we are committed to attracting, developing and retaining talent who reflect the communities we serve. We equally recognise our broader responsibility to society as a whole. We will use our power and influence to drive diversity, equity and inclusion within our markets.
As such, we are proud to be an equal opportunities employer and are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age or disability.
If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at [email protected].
Come and join us and see for yourself how Haymarket is a rewarding and exciting place to work.
