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Job description

The primary purpose of this management post is to take overall responsibility for the operating and maintenance of all engineering services undertaken at Royal Berkshire NHS Foundation Trust.

The M&E Manager will be the building services engineering technical expert, overseeing implementation of the estates pre-planned maintenance program of work, reactive, remedial works services as well as minor project work. The post holder is responsible for ensuring statutory, legislative and HTM compliance of engineering services at Royal Berkshire NHS Foundation Trust and continuous quality improvement of estates support services. This will be achieved under direction by the Head of Engineering by managing a team of sub-contracted specialist service providers, to provide an environment that enables an excellent clinical service and assurance of compliance.

The M&E Manager will provide technical expertise, support and guidance to ensure resilience of the estates engineering services, timely resolution of defects and non-conformance and emergency responses. Effective implementation will ensure minimal downtime or loss of clinical services, reflected in assurance reports.

The post holder will be responsible for providing a safe and compliant estates infrastructure within their assigned areas, ensuring statutory and planned preventative maintenance has been completed by service providers within SLA and agreed KPI’s.

Working with the Building Manager the M&E Manager will be the primary stakeholder liaison point for the estates directorate to implement the estates service.

The day-to-day work will vary and is likely to include – but will not be limited to –

• Alongside the Building Manager act as “gateway” to assigned estates area (block estates management) to ensure all estates related activities adhere to Trust policy, procedure and code of practice.
• Oversee the safe and timely implementation of routine, reactive and remedial maintenance activities
• Oversee the safe and timely implementation minor works, projects and building shutdowns
• Undertake risk management (DATIX) updates, Health and Safety and compliance inspections and reports
• Audits and improvement actions implementation
• Attend internal governance meetings, stakeholder meetings with clinical colleagues and the wider Trust
• AP duties for HTM’s, where qualified and appointed
• Out-of-hours duty manager rota participation
• Attend out-of-hours to support engineering activities – monthly generator tests, annual black building tests, water services shutdowns etc.

Our Organisational CARE Values are the guiding principles that set how we work as an organisation. Values come alive through behaviours. It’s through our behaviours that we demonstrate to others those things that are important to us, as individuals and as an organisation.

All staff are required to comply with and follow the requirements of the Health and Safety at Work Act (1974), Statutory Regulations and Trust policies and procedures. All staff have a right to access Occupational Health or other staff support services in times of need.

The successful applicant will be able to:

• Operate at a management level within a busy, demanding public service environment.
• Ensure the comprehensive provision of safe and effective Estates services to statutory and legal requirements, technical and safety standards, and NHS guidance, within the assigned areas and sites of responsibility and across the whole Trust as appropriate.
• Ensure that there are systems in place to maintain plant and equipment in a compliant state and that unnecessary and unplanned downtime is prevented.
• Develop, document, communicate and manage KPI’s in conjunction with peers and the Engineering Manager.
• Ensure contractors deliver reactive maintenance, ensure that areas/items of equipment are made safe and fixed in a timely manner, provide communication and updates to clinical staff and other stakeholders as appropriate.
• Meet with a range of Trust stakeholders such as non-specialist senior managers, clinicians, & capital project managers to agree interruptions to service(s).
• Meet with external bodies in relation to compliance issues statutory equipment and plant suppliers, NHSI/E, HSE and contractors.
• Support the preparation of reports for governance meetings (such as EMAG/FMAG/VMAG/WSG/AMAG and MGPS) to demonstrate compliance with statutory requirements, reactive works trends and risk management.
• Advise the Trust senior management on the compliance implications of any Department of Health initiatives or changes in legislation.
• Support the Head of Engineering to conduct, arrange and or manage periodic audits of estate’s maintenance work to ensure compliance (both contractual and statutory) and that work is completed to a high quality across all Trust sites. Ensuring there are systems in place for customers to notify of new issues and any quality failings.
• Participate, contribute and support as required in assessing and completing strategic and operational risk management in the maintenance of the estate’s assets.
• Be available to act as Authorised Person for relevant HTM’s (according to qualifications and Authorising Engineer appointment) to overseeing safe management, maintenance, operation and reactive response for engineering systems.
• Ensure that all estates related activates undertaken, whether by the estates department or the wider Trust, adhere to Trust policies and procedures.
• Ensure the Trust remains compliant with all energy related environmental and sustainability legislation and regulations at all times
• Carry out operational management of the Trust’s Building Management Systems to ensure they are fully optimised in minimising energy consumption.
• Ensure data collection, collation, and analysis for monthly performance reporting on energy, facilities performance, contractor KPI performance, value for money on contracts.
• Support the production of an annual Statement of Assurance on the compliance, effectiveness, efficiency and value for money of Energy and Utility services delivery.
• Ensure ERIC data is collected, compiled and submitted on-time; annually or as required.
• Advise capital investment project managers on proposed engineering solutions assessed against Trust objectives. Witness and sign off on completion of the works in line with HBN (and HTM) guidance.
• Act as the Soft Landings champion for capital work projects, ensuring that PPM maintenance and compliance tasks are loaded to Trust CAFM system.
• Plan and organise minor works and the backlog of capital works ensuring correct procedures are followed and patient safety is maintained.
• Ensure a good working relationship with customers.