Embedded Project Management Office (PMO) Support - Public Safety Group (PSG) London, England
Job description
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Business Management and Improvement
Governance
Project Delivery
Risk Management
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About the job
Benefits
Things you need to know
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Location
About the job
Job summary
The Home Office is here to make our country safer. As well as working to protect the most vulnerable, reduce crime and enforce the law. We also work to and have a proud history of providing refuge to those who have been displaced or are seeking asylum. Whether it is fighting crime, protecting our borders or combating slavery, the Home Office is at the cutting edge of public policy in this country and our work is some of the most challenging and rewarding in government.
About the Public Safety Group:
The Public Safety Group’s role is to keep the public safe by protecting the vulnerable, cutting crime, disrupting the highest harm criminals and ensuring that our police, fire and rescue services are as trusted, efficient and effective as they can be in delivering front line public services.
The people in our Group develop and implement policy, provide funding, and deliver legislation. We make the most of innovation, data, and partnerships to protect the vulnerable, prevent crime, and tackle the highest harm crimes. We work with our partners in law enforcement, establishing governance arrangements at a national, regional and local level.
Job description
Britain’s emergency services work 24/7 to serve the public in some of the most dangerous and challenging situations. To help them do their job even better the Emergency Services Mobile Communications Programme (ESMCP) is creating the next generation mobile communications network, including secure and resilient voice and broadband data services, which will be used by thousands of front-line police officers, paramedics, and fire-fighters.
This new Emergency Services Network (ESN) will transform how our blue-light services respond to incidents, offering better mobile coverage, leading to faster response times. ESN will allow emergency service professionals to work together more efficiently and effectively when incidents and accidents occur by sharing data across the new digital network. The new network is dynamic and can take advantage of new technology as it develops, making sure that those doing the vital job of protecting the public and saving lives get the best and most modern communications tools available.
ESMCP is a pan-government, cross departmental, programme based within the Home Office. The ESMCP has representation from the emergency services at both operational and departmental levels and has close working involvement from the suppliers of the ESN technology. This is an exciting programme, delivering cutting edge technology which will directly impact people’s lives.
As one of the biggest programmes in Government, ESMCP is under scrutiny from both internal and independent assurers to ensure governance processes are followed and the best possible value is delivered for the public purse whilst ensuring that ESN meets the needs of the emergency services.
This is an important role within the ESMCP Project Management Office (PMO) team to work across and interface with the ESMCP functions, workstreams and projects. The post-holder will support the G7 Embedded PMO Lead to ensure compliance with the ESMCP PMO processes (Reporting and Governance, Risk and Lessons Learnt). The activities undertaken by this role will help drive consistency and enable the ESMCP Senior Responsible Owner (SRO), Programme Director (PD), the Executive Leadership Team (ELT), and Senior Leadership Team (SLT) to maintain a strategic over-view and understanding of delivery progress.
As an SEO ePMO analyst you will, at times, be required to cover for the G7 ePMO Lead and provide direct advice to the G6 Head of PMO.
The successful candidate will be expected to travel to other locations occasionally as required by the business.
This role is not suitable for part-time working due to the nature of this role and business needs.
Person specification
The day-to-day responsibilities for the role include:
- Providing secretariat support to the Level 2 Governance Boards, including the collation and circulation of board packs, minute taking, recording actions and decisions in the actions and decisions logs, progressing actions to close-out, board scheduling and maintaining attendees.
- Assisting with the creation and maintenance of the Level 2 and Level 3 Governance Terms of References.
- Providing support to Workstreams Leads and Project Managers with the Exception Management process and attending the monthly Exceptions Management meeting with internal and external stakeholders when required.
- Maintenance of the Workstream level Risk and Issue registers, ensuring both Workstream and Project level Risk and Issue registers are being maintained in accordance with the ESMCP Risk and Issue management process and guidelines.
- Supporting the Project and Workstream Leads with escalation of Risks and Issues for acceptance and management at programme level by the Executive Leadership Team (ELT).
- Supporting the Lessons Learnt process by working with Workstream Leads and Project Managers by attending Lessons Learned workshops.
- Ensuring Lessons captured have been reviewed and accepted by Workstream Leads and/or Project Managers, and any relevant Risks or Issues are being raised and treated, or where positive lessons are captured, helping to ensure these are embedded on the ESMCP.
- Actively supporting the G7 Embedded PMO Lead, Project Managers, Workstream Leads and wider Programme community on ad hoc requests as required.
- Attending the twice-weekly PMO Stand-Up to provide updates for any allocated tasks.
- Chairing and collating information for the monthly PMO All-Hands which is chaired on a rota basis by the PMO team members.
Essential criteria
You’ll have a demonstrable passion for delivery with the following skills or strong experience in:
- Experience of working in a Project/Programme delivery environment
- Demonstrable experience of carrying out Risk and Issue management activities, providing written updates in complex, fast-paced, challenging environments
- Experience of governance frameworks and methodology gained in complex, fast-paced, challenging environments
- Ability to critically evaluate information gathered across multiple sources, reconcile variances, and recommend improvements/actions
- Experience of managing challenging, complex, and diverse public sector stakeholders, tailoring messages appropriately and demonstrating strong engagement skills to influence others, gain agreement and cooperation
- Experience of producing project/board minutes containing technical detail.
Desirable criteria
For this role, the below experience would be beneficial, but is not essential:
- Certified PRINCE2 and Agile Practitioner
- Waterfall and Agile project and programme delivery experience
- Managing Successful Programmes (MSP) Practitioner or Management of Portfolios (MoP) Practitioner.
Behaviours
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Communicating and Influencing
- Changing and Improving
- Working Together
We only ask for evidence of these behaviours on your application form:
- Delivering at Pace
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Things you need to know
Selection process details
As part of the application process candidates will be required to submit a CV and Statement of Suitability (Max Word Limit: 750).
Further details around what this will entail are listed on the application form.
Please note your Statement of Suitability should be aligned to the Essential Criteria as set out in the job advertisement.
In addition candidates will be required to provide evidence of the lead behaviour - Delivering at Pace.
The sift will be held on the Statement of Suitability and Behaviour example. CVs will not be scored.
In an event where a high volume of applications are received, an initial sift will take place using the Statement of Suitability. Candidates who pass the initial sift will be either progressed to a full sift or straight to interview.
Successful candidates shortlisted for interview will be tested on a blended approach of Strength-based questions (no preparation needed) and Behaviour-based questions on all listed behaviours.
Sift and Interview dates
The sift will take place week commencing 5th June 2023.
Interviews will take place week commencing 19th June 2023.
Interviews will take place remotely. Further details and instructions will be provided closer to the scheduled interview.
Further Information
For meaningful checks to be carried out, individuals need to have lived in the UK for a sufficient period of time to enable appropriate checks to be carried out and produce a result which provides the required level of assurance. You should normally have been resident in the United Kingdom for the last 3 years if the role requires CTC clearance, 5 years for SC clearance and 10 years for DV. A lack of UK residency in itself is not necessarily a bar to a security clearance and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.
The successful candidates will be required to hold or be willing to secure Security Check clearance.
Hybrid working enables employees to work partly in their workplace(s) and partly at home. A hybrid working pattern may be available, where business needs allow. Applicants can discuss what this means with the vacancy holder if they have specific questions.
A location based reserve list of successful candidates will be kept for 12 months. Should another role become available within that period you may be offered this position.
When completing your application you will have the opportunity to select your preferred location(s). Please ensure you select all locations you are interested in. Candidates who are successful at Interview will be placed in order of merit per location and provisional job offers will be made in strict merit order per location preference. Provisional offers are made, as they are on condition that you successfully pass all pre-employment checks.
We often have similar roles available at different grades. If a candidate is suitable for a similar role or a lower grade than they have applied for, we may offer the candidate that role without the need for them to go through a further selection process.
Every day, Home Office civil servants do brilliant work to develop and deliver policies and services that affect the lives of people across the country and beyond. To do this effectively and fairly, the Home Office is committed to representing modern Britain in all its diversity, and creating a welcoming, inclusive workplace where all our people are able to bring their whole selves to work and perform at their best.
We are flexible, skilled, professional and diverse. We work to recruit and retain disabled staff and area Disability Confident Leader. We are proud to be one of the most ethnically diverse departments in the civil service. We are a Social Mobility Foundation top 75 employer.
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant's details held on the IFD will be refused employment.
For further information please see the attached notes for candidates which must be read before making an application.
Existing Civil Servants should note that some of the Home Office terms and conditions of employment have changed. It is the candidate’s responsibility to ensure they are aware of the Terms and Conditions they will adopt should they be successful in application and should refer to the notes for candidates for further details.
Transfer Terms: Voluntary.
If you are invited to an interview you will be required to bring a range of documentation for the purposes of establishing identity and to aid any pre-employment checks.
Please see the attached list of Home Office acceptable ID documents.
Any move to the Home Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
Reasonable Adjustments
If a person with disabilities is at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs
- Complete the “Assistance Required” section in the “Additional Requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a language service professional
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
Further information
[email protected]. If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission.
