Administrative Assistant Birmingham, England
Job description
Our Client a leading and established multi discipline Main Contractor. In the Construction industry. Has a requirement for an experienced Administrative Assistant / Document Controller.
For a permanent position based in Birmingham for an initial 4 Year contract. With occasional paid for travel to one of their Manchester sites to assist.
Will be required to travel initially to their London Head Office for a couple of Months for full company training. All of which is paid for!.
Administrative Assistant / Doc Controller
What are the benefits for you?
- Working for a growing and busy company. Great career prospects.
- Working for a reputable construction company part of a multinational Group
Location: London ( Training ). & Birmingham
Roles and Responsibilities:
- Raise Requisitions based on site requirements
- Reconciling delivery notes to purchase orders
- Reconcile differences between deliveries and invoiced amounts
- Reconcile monthly statements and request copy invoices/credit notes
- Checking and reconciling supplier statements
- Engage with Internal Teams and Suppliers to resolve discrepancies between Purchase Orders, Goods & Services delivered and Supplier Invoices.
- Issuing reports on discrepancies and follow-up until cleared
- Support Project Teams with day-to-day administrative requirements
- Answering and resolving incoming general accounts queries
- Compile and organise communications received/sent
- Assist in compiling information and supporting documentation for the weekly/monthly/quarterly site reports
- Ad Hoc administrative duties
- Reporting to Finance Manager
Candidate Requirements:
Portuguese Speaking.
- Strong and credible education
- Desirable previous experience working on-site or main office
- Have strong attention to detail and analytical insight
- Capable of working well both independently and in teams
- Demonstrate excellent interpersonal skills, both in person and over the phone
- Must have excellent planning and organisation skills
- Self-motivated / Proactive and able to use initiative
- Self-disciplined and efficient, with a flexible and proactive nature
- Experienced in Excel and Microsoft Office packages
- Knowledge of software package: SAP (desirable)
- Some experience in bookkeeping
- Ability to work to deadlines and high passed environments
- Resilient to stressful situations.
Please send CV in confidence highlighting recent Doc Controller / Admin experience.
Our client offers a supportive and collaborative work environment.
To apply, please submit your resume in confidence. references required. The client is an equal opportunity employer and welcomes all qualified candidates to apply.
Job Type: Permanent
Salary: £27,000.00-£30,000.00 per year
Benefits:
- Company pension
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Birmingham, West Midlands: reliably commute or plan to relocate before starting work (required)
Experience:
- document controller: 2 years (required)
- Administrative experience: 3 years (required)
Language:
- Portuguese (required)
Licence/Certification:
- Driving Licence (preferred)
Willingness to travel:
- 25% (required)
Work Location: In person
About Pyramid Recruitment Services
Revenue: Unknown / Non-Applicable
Size: 1 to 50 Employees
Type: Company - Private
Website: www.pyramid-recruitment.com
