Editorial Assistant, Voyager London, England
Job description
Salary: £26,250 - Permanent
Location: London, UK - Hybrid
Closing: 11:59pm, 15th Mar 2023 GMT
Perks and benefits
HarperVoyager is the Science Fiction and Fantasy imprint of HarperCollins Publishers. It publishes some of the biggest names in the genre, such as George R.R. Martin, Ray Bradbury, Isaac Asimov, Robin Hobb, Jay Kristoff, R.F. Kuang, Sue Lynn Tan and Shannon Chakraborty.
In this role you will provide a wide range of administrative and editorial support for the HarperVoyager team. This will include a number of responsibilities, including critical path management, title support across the list, diary management and expenses, as well as regular liaison with authors, agents and other departments. The ability to manage multiple requests and good time management are essential, as is the ability to prioritise tasks and ask for deadlines.
Key tasks and responsibilities
Administration
Diary management for Publisher and Editorial Director
Organising and managing meetings with internal/external stakeholders
Organising travel schedules, expense claims, agent lunches
Arranging author and agent presentations and meetings, and preparing presentation documents
Collating weekly sales data for sharing with authors and agents
Liaising with freelancers, raising purchase orders and processing invoices in a timely fashion
Providing advance material for other departments (e.g., sales, marketing, rights)
Editorial
Creating Advance Information sheets, monitoring and updating them
Monitoring and amending metadata across the list; monitoring Amazon to ensure copy and jackets are up to date and feeding correctly
Proof-reading jacket copy, catalogue copy, and AIS
Preparing cover briefs and launch documents when requested
Sending finished copies to authors/agents and co-ordinating any publication round-ups
With the Publisher’s support, managing titles from first manuscript through to publication
Working closely with sales, marketing, production and design to ensure all material is available on critical path
Raising new contracts and managing new contracts through the system
Logging and monitoring submissions
Skills and Experience:
Solid administrative and organisation experience
An understanding of the production and critical path process would be a bonus
Excellent problem-solving, decision-making and prioritisation skills
Proficiency with Microsoft Office and other apps and systems, such as Adobe Acrobat
Have a high level of accuracy and attention to detail, including but not limited to proofreading ability
Previous work experience in a publishing environment would be a bonus
Be a book lover and enjoy science fiction and fantasy
Benefits
Hybrid working model (2+ days in the office)
28 days holiday plus bank holidays (option to buy and sell holiday days)
Enhanced pay for maternity, paternity, adoption and shared parental leave
Private healthcare cover and life assurance
Summer Hours
Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal
Season ticket loans (from day 1 for entry level) and cycle to work scheme
Relocation Rent Support Loan
Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work and Pride at HC
Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes
Virtual GP and eyecare vouchers
Gym membership discount
Onsite physiotherapy (London only)
Charitable donation matching and 2 volunteering days
We're a certified Carbon Neutral company
Free e-books and audiobooks, newspaper subscriptions and discounts on books
Subsidised canteen and retail discounts
Onsite prayer room
The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit https://www.btbs.org/
