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We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies, if speculative CVs are sent, no fee will be applicable – please direct all queries to the relevant Resourcing Partner.

Document Controller / Office Manager

Stafford

ABOUT US

Galliford Try is one of the UK’s most formidable construction businesses with a vision to be a people-orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in. Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.

We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.

As one of the UK’s top principal contractors you’ll have the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment.

OUR ENVIRONMENT BUSINESS

Our Environment Business provides ‘source to sea’ asset delivery capability across the UK and Scotland working on both Frameworks and Standalone projects. Since AMP3 we have delivered in excess of £2bn assets for clients such as Yorkshire Water, United Utilities, Anglian Water, Thames Water, Southern Water, Welsh Water and Scottish Water. As an established player in the market this a great opportunity to join the team at a time of transformation as we shape ourselves to be fit for delivery in a future digital world.

YOUR ROLE

As a Document Controller you will provide a support service to our project teams by ensuring that project design information / documentation / forms / snagging and defects is captured and stored in a methodical manner within the Client’s or our own (Viewpoint) Common Data Environment (CDE)) and Field View for ease of retrieval by site teams.

The role of Office Manager is to provide key administration support to the Senior Management Team to ensure the success of the projects and day to day office management.

You will;

As Document controller you will:

• Support the design team ensuring all design information is controlled and maintained in a methodical manner and issued within set time scales.
• Ensure company and project information management protocols and procedures are followed (including but not limited to the Master Information Development Plan and BIM Execution Plan).
• Be communication liaison for the design and site teams including key documentation and handover information.
• Build effective working relationships with all members of the site team, up to and including Director level.
• Become the Viewpoint Champion for the Stafford Office.
• Support the relevant Teams with the workflow process, Request for Information, Change Control and linking information to virtual containers within our CDE.
• Manage the CDE i.e. creating internal and external document containers within the CDE template or inviting and revoking internal and external users.
• Generate and issue reports to internal/external parties when required.
• Support / Manage Field View for the project teams with uploading and calibrating drawings, inviting members, package creation, creating form distribution and on-going best practice management of the data with regular audits / reporting.

As Office Manager you will:

• Administering basic training of Oracle time sheeting, procurement, and expenses
• Administering general inductions and on boarding – subject matter specific inductions to be conducted by Line Managers
• Placing orders for PPE, IT equipment for new starters using Oracle and IT portal
• Administrative support for projects within the Galliford Try project teams.
• Stationary ordering
• Ensuring fire extinguishers are regularly maintained.
• Office notice boards and signage kept relevant and up to date.
• Minute taking where required
• Report formulating and compiling
• Assist in creation and distribution of communication documents
• Booking meeting rooms and catering
• Update key documents including contact lists and site address lists
• Organising the issue of Stafford Office keys and fobs for new starters
• Maintaining training records

YOU

• Fully conversant with the Microsoft suite of packages i.e. Outlook, Word, Excel, PowerPoint, and other desktop publishing software packages.
• Knowledge and experience of using Viewpoint for Projects is preferred.
• Knowledge and experience of using Viewpoint Field View is preferred.
• Relevant degree and/or experience of working in information management or related field.
• Knowledge and/or experience of the Document Control Process at operational level.
• Willingness to undertake relevant professional qualifications.

IN RETURN

In return we offer an opportunity to work on some of the UKs most exciting construction projects, in a fast-paced environment where each day brings new challenges as well as a great salary and benefits package including car or car allowance, pension, healthcare, bonus and 28 days holiday plus bank holidays. We will always consider flexible working hours and arrangements.

For more information on this Document Controller / Office Manager role or to enquire about other positions available within our Environment business please contact Tara Ross [email protected]

Additional Information:

Galliford Try welcomes applications from candidates who would like to work full-time, part-time and / or flexibly and this will be discussed in more detail as part of the recruitment process.

We encourage you and would be grateful if you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.

Don’t meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Galliford Try is an equal opportunities employer and welcomes applications from all sectors of the community