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Job description

Job Purpose: To efficiently process, store and distribute documentation as required whilst maintaining high standards of accuracy and traceability.

Key Accountabilities:

• Ensure that all documentation pertaining to particular projects is handled, stored and distributed per the individual requirements of the project.
• Issuing and receiving of controlled documentation and creation of electronic transmittals to the Project Teams, Clients, Suppliers and Fabricators.
• Assisting the Project Team with the tracking of all engineering and supplier deliverables through to close out and data book compilation stage.
• Managing documentation while ensuring data validation and storage in conjunction with project and company naming, numbering and revision control procedures.
• Manage all relevant documentation ensuring that it can be readily and efficiently recorded, distributed, tracked and retrieved at all times.
• Maintaining document schedules and producing regular reports to assist Project Teams throughout the lifecycle of a project.
• Storage of documentation in conjunction with project, company and client retention guidelines.
• Carrying out quality checks and audits of Document Management system, identifying and correcting any anomalies.
• Training, direction and support to project and third party users on use of Document Management protocols.
• The awareness of all necessary processes and procedures to ensure that Document Management is carried out at optimum effectiveness.
• Assist with the development and implementation of all necessary processes and procedures to ensure that Document Management is carried out at optimum effectiveness.
• General document control activities such as photocopying, scanning, quality checking of metadata and documents.
• Undertaking any other duties that may be required from time to time.

What we look for

Essential Professional Qualities

• Minimum three years document control experience in engineering or similar environment.
• Highly competent in the use of MS Office or Google Applications
• Excellent communicator
• Can demonstrate credibility through experience
• Ability to effectively manage time
• Able to understand workload and prioritise accordingly

Essential Personal Qualities

• Positive and effective team player
• High level of attention to detail
• Focused to complete on time
• High level of drive
• Prepared to take on additional challenges as and when they develop
• Willing to take responsibility
• Innovative, solutions orientated and open to new ways of working

Job Type: Full-time

Benefits:

• Company pension
• Cycle to work scheme
• Enhanced maternity leave
• Flexitime
• Health & wellbeing programme
• Life insurance
• On-site parking
• Private dental insurance
• Private medical insurance
• Sick pay
• Work from home

Schedule:

• Flexitime
• Monday to Friday

Ability to commute/relocate:

• Glasgow: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Glasgow

Application deadline: 09/06/2023