Document Controller Trumpington, England
Job description
We are looking for a highly organised and competent Document Controller who enjoys working in a team to join our Compliance department here at Bidwells. You will set up, manage and maintain different document control systems, working with a variety of teams and individuals across the firm from our head office in Trumpington, Cambridge.
What you’ll be doing:
- Ensure that controlled copies of latest approved documents and drawings are available within the corporate content management system and shared with sub-contractors and suppliers as applicable
- Issue and receive controlled documentation, log and resolve issues and receivers, and create general electronic transmittals to the project, clients and suppliers
- Assist project teams with the issue, receipt and tracking of all engineering and supplier deliverables through to close out and handover stage
- Endorse the corporate content management system ensuring business system continuity is met, working with other relevant departments and stakeholders
- Coordinate all activities related to the document control procedure, to include version control, authority and accountability, periodic review including technical documents, drawings, and commercial correspondence
- Identify contractual requirements in relation to Document control
- Ensure that procedures are fully implemented in order to meet requirements of the Business Management System and other documentation and information systems, e.g. NetSuite, ISO 9001 stipulations
- Manage business archiving such that all documentation is stored efficiently and can be accessed and referenced at all times
- Work to continuously improve and enhance procedures and systems utilised for document control.
- Provide feedback to enable people to fully understand documentation issues
- Understand and carry out the role specific requirements of the Business Management System and help to identify opportunities for improvement
- Assist with the coordination of document management across the whole project including policies, protocols and practice
About you:
- Previous Document Control experience
- Experience in working for a business in a client or customer facing sector.
- Experience of spreadsheets, database and job specific software such as NetSuite and iManage, property and CAFM systems
- Ability to keep clear and accurate records and reports
- Experience setting up and using electronic document management systems
Your package:
We will provide you with an excellent benefits package: 25 days holiday (increasing with length of service), up to 8% contributory pension, health insurance, discretionary bonus, medicash scheme (money towards dental treatments, opticians and remedial therapies). In addition, you get the chance to work in our state-of-the-art offices whilst being able to sample the best coffee in Cambridge, served from our onsite Brewery Café.
Agile working has been part of the way we work for many years. Employees are empowered and trusted to have more choice about where they carry out their work, subject to them being able to work effectively and agreeing their working arrangements with their manager. The team and clients should always be put before individual requirements. A hybrid working pattern has been adopted at Bidwells which will include a blend of office and home working
Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief.
