director office administrator Chelmsford, England
Job description
JOB TITLE –
OFFICE ADMINISTRATOR, PA TO THE DIRECTOR.
Are you the dynamic, enthusiastic and well organised individual that can take the reins in
organising and running our office of a growing landscaping company.
If so, you’ll be a real team player, friendly and committed with a ‘can do’ attitude. Well
organised and dynamic, you’ll be keen to bring your experience to help shape this role and
implement new working practices and structures to help improve the efficient running of
our business while supporting its growth.
A trustworthy and honest individual, you’ll relish a challenge and enjoy being a key part of a
small, but growing business. This is a great opportunity to help
shape a fast growing
business
in the landscape industry. You’ll enjoy the interaction that comes with being a key member
of a small team and the responsibility of managing the office and heading up the
administration and bookkeeping functions.
Business Overview:
Eden Horticultural Ltd is a small but fast-growing garden design and build company working
throughout Essex, based in Chelmsford, we operate in the surrounding areas providing
landscaping and garden maintenance services, to mainly the domestic sector. We design and
build gardens that are uniquely tailored to each of our client’s specific needs, tastes and
lifestyles. These gardens are built with the highest quality workmanship and finished to the
best possible standard with the objective of providing our clients many years of enjoyment.
Great customer service and communication are at the heart of everything we do and are key
to delivering our clients with a first-class landscaping experience, from initial enquiry
through to delivery of the finished garden and beyond. We strive to provide excellence in
whatever we do, be it offering advice on the phone, to leaving clients with their dream
gardens.
Job Purpose:
Under the general supervision and guidance of the Managing Director, to be responsible for
the day to day effective organisation, control and operation of the administration, finance
and accounting records for the company. To actively carry out the marketing and business
development role within the company. To support the ordering and supply of equipment
and materials for the execution of our contracts. Also, some input into the HR side of the
company, making sure contracts are up to date and assisting in performance reviews and
other HR tasks as required.
Key Knowledge:
Experience of a Xero, ideally.
Proven experience in bookkeeping, administration and office/operations
management
Proven organisational and analytical skills with strong attention to detail
A working knowledge of Microsoft Office (Word, Excel)
A ‘hands on’ approach to tasks
Ability to take on and accept full responsibility for own actions
Key Skills & Responsibilities:
Business development & marketing:
Assist the director with the company’s long term plans for business growth and
process improvement
Assist in the preparation of client proposals
Responding to customer enquiries and directing them to the appropriate member of
staff
Assist in promotional and marketing opportunities including attending relevant
functions and events as required
Assist with elements of business development
Take a lead on setting up and organising office systems & processes
Co-ordinating updates to the Company’s website and Social Media accounts
Bookkeeping & Accounts:
Preparing and issuing client invoices, processing purchase invoices and sales invoices
to Xero.
Arranging payment of monthly supplier accounts and all other sundry payments and
updating Xero as required
Uploading invoices to Xero
Processing payments to staff and suppliers including some materials ordering and
the chasing of debtors and maintaining a debtors list
Reconciling Xero and bank accounts
Liaising with the company’s accountants as required
Produce the monthly profit & loss account and report to the Directors
Updating and maintaining holiday and sickness records
Updating and maintaining company cash flow records
Carry out weekly back-ups of the computer system
Administrative:
Maintain the company’s client database
Responding to customer enquiries and directing them to the appropriate member of
staff
Maintaining supplies of stationary and office equipment
Management of the supplier library data and filing of paperwork as required
Managing and updating staff project allocation records
Support the recruitment process & sign-up new starters
To carry out such duties as are required and as are commensurate with the grade of
post
In return for your skills and hard work we will offer:
An industry competitive salary
A positive working environment where our employees feel challenged, can grow in
their roles and have a sense of pride and achievement in what they do.
Opportunities to progress the role and salary as the company grows
Training opportunities as required to develop and fulfil the job roll.
Personal Attributes:
Committed to the Vision, Mission and Values of Eden Horticultural Ltd
Have a positive ‘can do’ attitude and be enthusiastic and engaged in your work
Always show respect to colleagues, clients and suppliers
Always be honest with yourself and your colleagues
Help to build a positive team spirt by helping others and being an engaged team
player
Be accountable for your actions and be able to explain why you did or didn’t do
something
Strive to develop your industry specific knowledge and learn from those around you
both in and outside of working hours
Always promote the company in a professional manner
Take ownership of all that you do and be accountable for results. Be able to motivate
yourself without direction
Be punctual so as not to impact your colleagues
Be able to prioritise tasks, be flexible and adapt to changing deadlines
Salary: £25,000 pro rata
Part time. 20-30 hours per week. Would accommodate a working parent around school
hours.
Option of working from home is available, with 1 day a week at the company office.
Hours and job role will increase as the company grows over the next 2 years; this position
could be full time for the right person.
How to Apply:
If you think you’re the
right person to join our team
, please click the button below to apply.
You will also need to call the following number and you’ll be asked
three questions to help
us assess your suitability. Leave us a message with your answer to these
questions, together
with
your contact details for us to
get back to you. Give us a ring on 07907 197929 We’ll only
accept applications from those who make the call ! Look forward to hearing from you
Job Type: Part-time
Part-time hours: 30 per week
Salary: £20,000.00-£25,008.85 per year
Benefits:
- Flexitime
- Work from home
Schedule:
- Flexitime
Ability to commute/relocate:
- Chelmsford: reliably commute or plan to relocate before starting work (required)
Work Location: In person
