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Job Posting 2023 - 37

Human Resources Director

City of East Chicago

Department of Human Resources

Open Date: July 14, 2023

Closing Date: Open Until Filled

Position Status: Regular - Full Time

Department: Human Resources

Reports to: Mayor / Chief of Staff

Pay Range: In accordance with the City of East Chicago’s Salary Ordinance passed by the Common Council

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POSITION SUMMARY

Under administrative direction of the City of East Chicago Mayor and Chief of Staff; plans, directs, manages, and oversees the activities and operations of the City’s Department of Human Resources; performs related duties as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The below statements are intended to describe the general nature and scope of work being performed by the

position. This is not a complete listing of all required responsibilities, duties, and/or skills. Other duties may be assigned.

• Develop plans and oversee a comprehensive personnel program including all aspects of development and maintenance of job descriptions and wage administration; equal employment opportunity, recruiting, testing, selection, placement, and employment procedures; processing personnel actions including new hires, transfers, promotions, position classification and/or salary changes; personnel actions including new hires, transfers, promotions, position classification and or salary changes; personnel training, worker’s compensation, labor relations, benefits administration; evaluations; leave of absence, resignations, retirements, terminations, and various other personnel-related actions.
• Supervise subordinate staff; set work priorities; create work schedules; provide training; conduct performance evaluations.
• Prepare and administer the Human Resources operating budget; create the forecasting of funds for additional staff, equipment, materials, and supplies; prepare and submit final budget requests.
• Develop, coordinate, and oversee the maintenance of personnel record-keeping procedures; supervise the processing of personnel transactions and the appropriate procedures for confidential personnel records; assist in resolving employee disciplinary matters and grievances; remain current, and serve as a resource for advising staff on laws, regulations, policies and procedures for human resources/labor relations functions.
• Develop, administer, interpret, and enforce personnel-related policies, administrative rules, regulations, and procedures; oversee administrative procedures to implement the City’s health insurance benefit programs; research, compile, analyze, and summarize data on salaries, classification, benefits, or other personnel-related matters.
• Prepare federal and state reports, as required.
• Implement the City of East Chicago Employee Handbook; Prepare, develop, and update the human resources information for employee handbooks and other administrative publications.
• Provide support to the City Mayor, Chief of Staff, Department Heads, and other high-ranking officials on human resources-related topics; participate in committees and task forces.
• Conduct employee relations activities; attend and/or conduct meetings with management and employee to resolve human resource issues, including employee discipline.
• Oversee the City’s employee evaluation.
• Handle employee complaints, grievances, and disputes.
• Conduct exit interviews.
• Oversee the random drug test.
• Performs other duties as directed by the Mayor.

KNOWLEDGE AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The

requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable

accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge

• City policies and procedures.
• Principles and practices of human resources administration.
• Principles and practices of effective employee supervision.
• Principles and practices of administrative management.
• Family Medical Leave Act (FMLA) regulations.
• Principles and practices of records management and reporting.
• Principles and practices of project management and strategic planning.
• Mathematical and statistical computations.
• Record keeping and file maintenance principles and procedures.

Skill

• Using initiative, discretion, and judgment with established procedures, guidelines, and rules.
• Defining problems, establishing facts, and drawing valid conclusions.
• Managing situations requiring fairness, firmness, and sound judgment.
• Interpreting and applying city, state, and federal policies laws, and regulations regarding human resource administration.
• Planning, organizing, directing, and coordinating the work of management, supervisory, professional, and technical personnel.
• Managing staff, delegating tasks, and evaluating staff performances.
• Building effective teams and providing efficient customer service.
• Communicating effectively, both verbally and in writing.
• Operating a personal computer and various software applications.
• Establishing and maintaining cooperative working relationships with the City Mayor, Chief of Staff,

Department Heads, Managers, Supervisors, employees, attorneys, third-party administrators, benefit providers/carriers external public and private agencies, and the general public.

• Applying safe work practices.
• Operating a vehicle.

EDUCATION AND EXPERIENCE REQUIREMENTS

Bachelor’s degree with major course work related to the function of the department or its equivalent in related job experiences.

Two years of management experience with progressive levels of responsibility in a position with significant experience in Human Resources, or equivalent business / corporate experience.

REQUIRED LICENSES OR CERTIFICATIONS

Must possess a valid driver’s license upon hire and maintain it throughout the length of employment with The City of East Chicago. PHR or SPHR Certification preferred.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential function of this job.

Environment - Work is performed in a busy office setting.

Physical – Primary functions require sufficient ability and mobility to work in an office setting; to stand or sit for a prolonged period; to occasionally stoop, crawl, bend, kneel, crouch, reach, turn, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate with others to exchange information. Occasionally push/pull objects weighing up to 100 pounds; occasionally required to lift/carry objects weighing up to 50 pounds.

Vocal – Vocal communication is required for expressing or exchanging ideas using spoken words and conveying detailed or important instructions to others accurately, loudly, or quickly.

Vision – See in normal visual range with or without correction.

Hearing: Hear in normal audio range with or without correction.

HOW TO APPLY

Submit a cover letter, and resume to the Department of Human Resources.

Mail, fax, or email a cover letter, resume, and City of East Chicago Employment application to the Department of Human Resources.

Ms. Loretta Vaughn
Secretary
City of East Chicago
Department of Human Resources
4525 Indianapolis Blvd.
East Chicago, Indiana 46312
Fax: (219) 397-5755

Note: If you email your cover letter and resume please type on the subject line your name and Apply for Human Resources Director. For example, Mark Smith – Applying for Human Resources Director

Candidate must pass an interview, background check, and drug test. The City of East Chicago does not discriminate in its employment decisions based on race, color, religion, gender, age, genetic information, disability, national origin, ancestry, veteran status, or any other characteristic protected by law.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
All customer are required to wear a mask, and clean all surfaces and, sanitize regularly

Work Location: In person