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Events & Digital Marketing Coordinator

‘Recruiting for your future success’

Events & Digital Marketing Coordinator

£30k | Ipswich (Hybrid) | Full Time | Permanent | 25 Days Annual Leave | Pension Scheme | Bonus Scheme | Wellbeing and Electric Vehicle scheme | Personal Development | Attention to detail | Highly Organised |

Our client is the UK’s leading Data Protection Officer resource centre. They have delivered services to over 450 organisations since 2017. As a team of 35, their core business is to provide ‘fractional’ (so less than part-time) outsourced Data Protection Officer (DPO) resources. They also provide GDPR and NIS Representation services to organisations globally.

To support their continued growth, they require an Events & Digital Marketing Coordinator with experience of researching, planning and delivering national and international business events (both face-to-face and virtually). The successful candidate will be responsible for researching, negotiating, planning, and organising the logistics for our various existing and planned conferences, breakfast meetings, dinner events and peer-to-peer learning, to ensure successful delivery. The role will involve curating a database of attendees from specific target groups and then assisting with marketing and promotion to ensure event success.

Duties (include but are not limited to)

· Plan and organise the varied logistical requirements for each event

· Liaise with event organisers and coordinate the timely delivery of requirements i.e. company profile, speaker bios, slide presentations, photos etc

· Confirm set-up requirements for each event and make the necessary arrangements to have all equipment ready and delivered at the relevant event

· Curate a database of prospective attendees within our CRM system (HubSpot) to help promote event attendance using LinkedIn, ZoomInfo and other platforms

· Manage venues, caterers, couriers and promotional item suppliers etc

· Contribute creative ideas to drive attendance and delegate engagement

· Coordinate content creation to support our existing PR and communications workflows

· Devise a marketing communication schedule for the promotion of each event

· Coordinate with our internal/external design and marketing resources to promote each event via email, our website, the event’s website and social media

· Assist with the logistical arrangements for internal staff speaking at conferences and external speakers invited to present at our events

· Organise event sales team diaries and travel arrangements for attendance at each event

· Manage RSVPs, VIPs and event partners

· Ensure the smooth running of each event (online and face-to-face)

· Coordinate and collate attendee feedback surveys and implement lessons learned

· Ensure stock levels of all marketing collateral like factsheets and case studies, as well as promotional items are monitored and ordered as required

· Report on performance of events and associated marketing activities

· Maintain our website events page using WordPress content management

· Contribute to the improvement of The DPO Centre’s internal processes and checklists to streamline future event management and marketing workflow

General

· General digital marketing support as required

· Providing cover for other office staff roles during absence and holidays

Person Specification

Education and Experience

· A minimum 3+ years of event management and marketing experience, ideally from a professional service-related environment

· Ideally, an understanding of data protection and compliance regulation

· A marketing qualification, however, experience and practical knowledge is more valued than educational qualifications

· Experience working with o HubSpot o ZoomInfo o Social Media marketing, both organic and paid (LinkedIn, Twitter) o WordPress content management (supported by our web developer)

· Ability to target our Ideal Customer Profiles (ICPs) and manage digital assets targeted at sectors and niche verticals

· Knowledge and experience of setting up, marketing, hosting and delivering events face-to-face and via online platforms like Vimeo, and ON24.com

Personal

· Ability to work independently yet also be a strong team player

· Excellent communication (verbal and written) and interpersonal skills

· Not afraid to use initiative and bring ideas to the table

· The ability to maintain a high degree of confidentiality, trust, and credibility

· Calm, controlled and resilient demeanour

· A commercial attitude towards time management

· Highly responsive with a can-do attitude and flexible working style

· Proven ability to deliver at pace and manage a quality service

· Flexible approach to work, which may include travel and some out of hours work

Advantageous skills

· Confident in using Microsoft applications (e.g., Excel, PowerPoint), LinkedIn, HubSpot and WordPress)

· An ability to think logically and strategically PERSON SPECIFICATION

· Attention to detail and analytical skills

· Ability to handle conflicting deadlines and demands

· Experience with online and virtual event platforms

· A basic knowledge of the UK/EU GDPR and Data Protection Act 2018

· Understanding of the health and safety requirements relating to event management

· Dutch or other European language skills

Driving Licence required: Yes

DBS/criminal records check to be carried out by employer: Yes

LIGHTHOUSE PERSONNEL LTD ARE A RECRUITMENT AGENCY WORKING ON BEHALF OF A CLIENT.

PLEASE NOTE WE RECEIVE A LARGE NUMBER OF APPLICATIONS PER VACANCY AND UNFORTUNATELY CANNOT RESPOND TO ALL APPLICANTS. THEREFORE, IF YOU HAVE NOT HEARD FROM US WITHIN A MONTH FROM APPLICATION DATE, IT IS LIKELY THAT YOU HAVE BEEN UNSUCCESSFUL.

If you have been successful, we will contact you by the phone and begin taking you through our step by step recruitment process, doing our utmost to ensure the role is right for you, ascertaining your suitability in the process. This process will all be explained on initial contact.

If you are interested in the role and have further questions, please don’t hesitate to speak to one of our team members confidentially.

Job Type: Full-time

Salary: £30,000.00 per year

Benefits:

• Company pension
• Health & wellbeing programme

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Ipswich