Diary Manager to Minister for Primary Care and Public Health / Diary Manager to Permanent Secretary London, England
Job description
Details
Reference number
Salary
Job grade
Contract type
Fixed Term
Loan
Length of employment
Business area
Type of role
Governance
Secretarial
Working pattern
Number of jobs available
Contents
Location
About the job
Benefits
Things you need to know
Apply and further information
Location
About the job
Job summary
In DHSC, we are proud of our purpose – to enable everyone to live more independent, healthier lives for longer. To achieve this, and create a great place to work, we have four values: we are inclusive, we constantly improve, we challenge, and we are agile. If this sounds like an environment you’d like to work in, we’d love to hear from you.
This role represents an incredible opportunity to work alongside the nation’s health and social care leadership. If you believe that you are highly organised and have outstanding interpersonal skills, we would love to hear from you! We are keen to make our workforce as diverse as possible and hope all those from underrepresented groups feel empowered to apply.
Job description
We are looking for talented individuals with a passion for working with others to join the Private Office team supporting Ministers and the Permanent Secretary. This role offers an exciting opportunity to work at the very heart of the Department and gain invaluable experience of how Ministers, Parliament and a large government department work. It also enables you to gain considerable insight into both Whitehall and Westminster.
The role in either our Ministerial or Permanent Secretary’s office is varied, challenging and enjoyable. You will work in a fast-paced, high-profile environment and provide vital support both to the team, acting as the interface between them, the Department, and the rest of government.
You will be the main contact point for all the Minister’s stakeholders on all aspects of the Minister’s diary. You will use your unique position to support the Permanent Secretary or your Minister in attending a wide range of engagements, ensuring their priorities are maintained and that the Department’s priorities are also considered.
You will be a vital part of a dedicated and friendly team, working closely together to support your Minister or the Permanent Secretary.
Hours will vary throughout the year and are balanced with shorter working days during parliamentary recess.
A Private Office allowance on top of basic salary is payable to reflect that out of hours working is sometimes required.
Person specification
Role Responsibilities:
- Liaising with policy officials, press office, parliamentary branch and your own team to ensure the minister’s or permanent secretary’s diary is suitably organised to deal with a wide range of commitments;
- Organising travel and accommodation for all visits and trips;
- Monitoring inboxes daily to respond promptly to all queries and requests;
- Processing all invitations both from officials and external stakeholders enabling the Minister or Permanent Secretary to attend a variety of events, conferences and meetings;
- Completing the transparency return for the Minister or Permanent Secretary, keeping account of financial spend and international trips taken.
Key Skills and Experience:
To be successful, you will need to be someone who can connect well with internal and external stakeholders, both verbally and in written format. You can engage effectively to build relationships with stakeholders, officials and other Ministerial offices. Being able to demonstrate a degree of discretion when discussing the Senior official’s daily commitments.
You will have excellent organisational skills with high attention to detail, you have the capability to effectively plan travel arrangements and visits and have an excellent ability for time management. You demonstrate resilience, good judgement and the ability to remain calm when arrangements change at short notice.
You are responsive to moving components in the diary and confident in your own ability to apply good judgement when making fast-paced decisions. You work well independently and as part of a team.
This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying. Similarly, this role requires attendance in our London Victoria Street office – with remote working a possibility should the business of the day allow for it.
Behaviours
We'll assess you against these behaviours during the selection process:
Making Effective Decisions- Communicating and Influencing
- Delivering at Pace
- Working Together
We only ask for evidence of these behaviours on your application form:
- Communicating and Influencing
- Making Effective Decisions
Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Communicating and Influencing
- Delivering at Pace
- Working Together
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Things you need to know
Selection process details
Sift date: expected W/C 29/05/2023
Interview date: expected W/C 05/06/2023
Interview location: By Video
The available interview slots will be released with the sift scores.
Applications will be sifted on CV and Behaviours.
Please use your CV to set out your career history, highlighting specific responsibilities and achievements that are relevant for this role. These can be found in the ‘key skills and experience required for the role’ section of the advert.
An initial sift based on CV and a Lead behaviour, making effective decisions may be held if a large number of applications are received. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to assessment/interview.
At interview candidates will be assessed on Behaviours.
To find out more about working in the department please visit our page on the Civil Service Careers Website here and to find out more information on how to apply visit the Civil Service Careers Website here
Please be aware that some travel may be required across the DHSC estate.
Please note that applicants will require CTC clearance. For CTC clearance, candidates must have been a resident in the UK for the past 3 years.
Sift and interview dates to be confirmed.
Further Information
A reserve list may be held for a period of 12 months from which further appointments can be made.
Any move to DHSC from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs.
Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing [email protected] stating the job reference number in the subject heading.
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.
Terms and Conditions
Candidates should note that DHSC’s Terms and Conditions of employment changed from 1 October 2013. It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful.
New Entrants to the Civil Service
New entrants appointed in grades AA to G6 will receive DHSC’s modernised terms and conditions:
- Annual Leave: 25 days on entry rising by one day for each completed year of service to a maximum of 30 days and pro-rata for part-time staff
- Privilege Leave: 1 day - for the King’s birthday
- Hours of Work: 37 hours (net) per week for full time staff in all geographical locations, including London and pro rata for part-time staff
- Occupational Sick Pay (OSP): one month full pay/one month half pay on entry, rising by one month for each completed year of service to a maximum of five months’ full pay and five months’ half pay
- Mobility: Mobility clause in contracts allow staff to be mobile across the Civil Service
- Probation: 6 month probation period
Existing Civil Service staff transferring from another Government department, on either level transfer or promotion
All staff moving to DHSC will transfer onto DHSC’s modernised terms and conditions (as outlined above).
Existing DHSC staff, appointed on either level transfer or promotion
If DHSC’s modernised terms and conditions are already held, the employee will retain those terms and conditions. If DHSC’s pre-modernised terms and conditions are held, the employee will transfer onto DHSC’s modernised terms and conditions (as outlined above).
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
Further information
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: https://civilservicecommission.independent.gov.uk/contact-us/
