Delivery Group - Private Office - Ministerial Visits and Events Manager London, England
Job description
Details
Reference number
Salary
Job grade
Contract type
Business area
Type of role
Communications / Marketing
Press Relations
Strategy
Working pattern
Number of jobs available
Contents
Location
About the job
Benefits
Things you need to know
Apply and further information
Location
About the job
Job summary
Job description
This is a high profile, demanding and fast-paced role; You will be given a large degree of ownership for your responsibility areas, which can mean that you are responsible for a number of visits or events at any one time. You will be working closely with Ministers and the Home Office Executive Committee and provide them with the best quality service. The team is a flexible resource and the post-holder will need be ready to support colleagues during lively periods as responsibilities can move around to reflect Government priorities. You will need to be both resilient and demonstrate the ability to manage a full workload, prioritising when necessary.
You will need to be resourceful and able to think on your feet; managing risks, weighing up the options and make recommendations to senior officials and Ministers in order to deliver a high standard, sometimes at short notice with limited resources. You'll also need to be familiar with the domestic UK political landscape and the Home Secretary’s priorities in order to ensure visit programs support objectives of HMG.
The post holder must be willing to regularly travel within the UK to recce and to deliver visits and events, as well as staying overnight when required. There may be a requirement to travel internationally occasionally, according to business need. There may be a need for some early starts and late finishes, according to the requirements of specific visits and events.
A retention allowance of £2,300 per annum is payable for this role.
Due to the nature of the role this is full basis only.
Hybrid working
The Home Office operates hybrid working, which enables employees to work partly in their workplace(s) and partly at home. However, given the nature of the role and the need to work closely with Ministers, the ability for hybrid working will depend on business need. Applicants can discuss what this means with the vacancy holder if they have specific questions.
We work hard to maintain a positive working culture and are committed to helping you fulfil your potential. We value diversity and provide an open, inclusive and encouraging environment to help you do your best work.
Person specification
Reporting to the Head of Ministerial Visits & Events and Senior Ministerial Visits & Events Managers, the key responsibilities are:
- Plan, co-ordinate and lead on high quality strategic, media visits for Ministers, in order to deliver on the Home Secretary’s priorities and personal preferences whilst also achieving, where appropriate, good media coverage and HMG objectives.
- Project manage, plan and deliver large-scale Home Office Ministerial events including speeches, receptions and summits, working with communications and policy colleagues across the department, as well as external partners.
Note: The post-holder may be required to carry out other duties within the scope of the grade and within the limits of their skill, competence and training.
- Work as part of a team and individually to identify, recce and advance venues ahead of Ministerial visits, in the UK and internationally, when required.
- Work closely with Ministers, Special Advisors, Private Office, communications and policy colleagues from within the Home Office and across government to deliver visit and events.
- Proactively build peer-to-peer and senior relationships, both within the department and with external partners, to ensure the successful delivery of Ministerial visits and events and to help support future visit opportunities.
- Work as part of a team, as well as individually, to proactively maintain the team’s planning, evaluation and business tools and ensure these are up to date and accurate.
Essential criteria
- Excellent planning and organisational skills and proven track record to lead multiple projects and challenges, to deadlines and often under pressure.
- Experience of coordinating events and VIP visits.
- A can-do demeanour – someone who is proactive, willing to get stuck in and turn their hand to anything.
- Excellent drafting and oral communication skills.
- Excellent interpersonal and relationship management skills, comfortable influencing at senior levels both internally and externally.
- Patience and a strong sense of team – we support each other, in a lively and highly-visible team.
- Ability to grasp complex or unfamiliar information quickly and communicate it with confidence.
- Experience of working at pace, either in a lively office or communications environment.
- Confident communicator – ability to brief and lead Ministers and senior colleagues, challenging those when necessary.
Desirable criteria
- Logistical/event management experience, with experience planning and delivering events.
- Experience working directly with Ministers and Private Office.
- Experience establishing relationships with a number of internal and external partners.
- Political awareness, understanding of wider government and the news agenda and propriety issues.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Delivering at Pace
- Seeing the Big Picture
- Working Together
We only ask for evidence of these behaviours on your application form:
- Communicating and Influencing
- Delivering at Pace
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Things you need to know
Selection process details
As part of the application process you will be asked to complete a CV, briefly outlining your career history, a Suitability Statement (Max Word Limit: 250) and provide two Behaviour examples (250 words max each) - Communicating and Influencing and Delivering at pace.
Further details around what this will entail are listed on the application form.
Please note your Suitability Statement should concisely explain (in no more than 250 words) your motivation for applying to this role, in particular your relevant experience organising events and VIP visits and evidencing how you meet the other essential criteria listed, in relation to the person specification outlined above.
The sift will be based on the Suitability Statement and Behaviour examples.
The CV is for information only and will not be scored.
In the event a high volume of applications are received, an initial sift will be based on the Suitability Statement . Candidates who pass the initial sift will be progressed to a full sift.
Candidates shortlisted will be invited to an interview which will be a blended approach of Strength-based questions (no preparation necessary) and Behaviour based questions.
If you are invited to interview, we may also ask you to take part in a role play exercise. Details will be provided in advance of the interview. This will be face to face, further details will be provided ahead of interview, however there will be a virtual option if needed.
Sift and interview dates:
The sift will commence from 11th July 2023.
Interviews are expected to take place from 24th July 2023.
We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
Further information
For meaningful checks to be carried out, individuals need to have lived in the UK for a sufficient period of time to enable appropriate checks to be carried out and produce a result which provides the required level of assurance. You should normally have been resident in the United Kingdom for the last 3 years if the role requires CTC clearance, 5 years for SC clearance and 10 years for DV. A lack of UK residency in itself is not necessarily a bar to a security clearance and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.
A reserve list of successful candidates may be kept for up to 12 months. Should another role become available within that period you may be offered this position.
Every day, Home Office civil servants do brilliant work to develop and deliver policies and services that affect the lives of people across the country and beyond. To do this effectively and fairly, the Home Office is committed to representing modern Britain in all its diversity, and creating a welcoming, inclusive workplace where all our people are able to bring their whole selves to work and perform at their best.
We are flexible, skilled, professional and diverse. We work to recruit and retain disabled staff and area Disability Confident Leader. We are proud to be one of the most ethnically diverse departments in the civil service. We are a Social Mobility Foundation top 75 employer.
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant's details held on the IFD will be refused employment.
For further information please see the attached notes for candidates which must be read before making an application.
Existing Civil Servants should note that some of the Home Office terms and conditions of employment have changed. It is the candidate’s responsibility to ensure they are aware of the Terms and Conditions they will adopt should they be successful in application and should refer to the notes for candidates for further details.
Transfer Terms: Voluntary.
If you are invited to an interview you will be required to bring a range of documentation for the purposes of establishing identity and to aid any pre-employment checks.
Please see the attached list of Home Office acceptable ID documents.
Any move to the Home Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
Reasonable Adjustments
If a person with disabilities is at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs
- Complete the “Assistance Required” section in the “Additional Requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a language service professional
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
Further information
principles, and wish to make a complaint, then you should contact in the first instance
[email protected]. If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission.
