DE&S Secretariat Policy Officer Bristol, England
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Job summary
We’re Defence Equipment and Support (DE&S). We manage a vast range of projects to supply and maintain vital equipment and services for the Royal Navy, British Army and Royal Air Force. Together, we deliver essential defence programmes - and strive for what's next. Because it helps keep our military at the top of their game and our nation safe, now and in the future.
Across our 12,500-strong organisation, we support all our people to be at their very best, fostering a family-friendly approach to flexible and hybrid working. After all, support is in our name.
Job description
The Secretariat Policy Officer role is an important role within the team it sits in, the teams look at providing secretariat support for the A400M and Voyager aircraft platforms, it is an exciting opportunity to gain a broad understanding of air defence platforms as you work to support the portfolio of these aircraft.
You will gain exposure into how international defence collaboration programmes function, providing you with an understanding of parliamentary process and defence accountability, as well as media operations and communications as you help to promote Defence Equipment and Support alongside the portfolio team.
This position provides you with a path to develop your skillset within the secretariat specialism, allowing for continued professional development opportunities to expand upon your knowledge and experience, with training available within the role giving you a great chance to progress and grow your career.
Please note that attendance to site will be expected, when necessary, dependant on organisational requirements.
Person specification
- Support the drafting and preparation of a range of Secretariat outputs including answers to formal questions raised in Parliament (oral and written), responses to Ministerial and Treat Official Correspondence and other briefing materials to support Ministers and senior staff and manage DE&S reputational issues.
- Assist more senior members of staff in a range of functional outcomes such as supporting the drafting of briefing material for Parliamentary Select Committee business and debates.
- Support the drafting of submissions which seek Ministerial decisions on matters affecting DE&S business.
- Handle requests for information under the Freedom of Information Act, ensuring adherence to statutory requirements.
- Engage with stakeholders to ensure timeliness of response, factual accuracy, and coherency of approach.
- Manage the workflow of Parliamentary and Freedom Of Information business and maintain statistical records.
- Manage the progress of corporate and investment decisions and performance.
- Assist in handling media enquiries (escalating where necessary), in conjunction with DE&S Corporate Communications and Directorate of Defence Communications, to support the public presentation of DE&S issues.
- Undertake administrative tasks to support the team and senior management including, organising meetings, taking minutes and preparation of materials.
Person specification
To be successful with your application, you'll need to show that you meet the following essential criteria:
- Previous stakeholder management with the ability to form working relationships.
- A high level of written English.
- Demonstrable ability to work to deadlines.
- Ability to collate and condense information into a presentable format.
In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:
- Analysis and Use of Evidence - Awareness
- Supporting Parliamentary and Ministerial Processes - Awareness
- Communicating and Influencing
- Delivering at Pace
Benefits
- 25 days’ annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
- Flexible and hybrid working wherever possible, to support your work-life balance (though some attendance to the stated site is required)
- Market-leading employer pension contribution of around 27%
- Annual performance-based bonus and recognition awards
- Access to specialist training and funded professional qualifications
- Support for progression
- Huge range of discounts
- Volunteering days
- Enhanced parental leave schemes
We believe in creating an environment where our people can grow, thrive, and be their best selves. So whether you’re looking for a next step, a fresh start, or a helping hand as you return from a career break, here you’ll find a supportive, family-friendly organisation to be a part of. If you need any additional support with your application, let us know.
Further Information
More information can be found below:
- DE&S Little Book of Big Benefits: https://bit.ly/3FEb54v
- Further Information: https://bit.ly/3K26Xhl
- Terms and Conditions: https://bit.ly/3yUwcM1
#LI-Hybrid
Things you need to know
Selection process details
1. Pre-sift - We will check that you meet any essential or eligibility criteria that are listed in the Person Specification section of this advert. On your CV, please clearly show how you meet the essential criteria.
2. Sift - Your CV will be assessed against the following categories, using a simple numerical scoring system: Key Achievements; Relevant Experience; Applied Knowledge and Skills
Please follow our guidance on CV writing for best chance of success.
3. Interview - If you're invited to interview, you'll be assessed against the Sift categories listed above, as well as the Technical Competences and Behaviours listed in the Person Specification section of this advert.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
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