Data Processor/Clerical Assistant (Maternity Cover) Glasgow, Scotland
Job description
Data Processor / Clerical Assistant (Maternity Cover)
Application Pack
The High School of Glasgow – A Snapshot
- The oldest school in Scotland, founded in I124 as the Sang School of Glasgow Cathedral
- Over I14 clubs and societies with over 85% at both Junior and Senior School participating in two or more activities
- Fifth Year pupils obtained an average of 4.77 Highers per pupil in the 2022 exam diet
- Academic Excellence:
o National 5: 95.9% A-C with 80.8% obtaining grade A o Higher: 96.8% A-C with 78.3% grade A o Advanced Higher: 93.5% A-C with 52.4% grade A
- 986 pupils as at August 2022 (51% male and 49% female) all through 3-18 years school from Kindergarten to
S6 with four qualified teachers in Kindergarten
- Sporting Excellence:
o 1st XV Rugby winners of the U-18 Scottish Shield in November 2018 and Shield finalists in
November 2022 and the L200 Conference in November 2019 and West Conference winners in
November 2021 and November 2022 o 1st XI Hockey holders of West District BP Cup and Scottish Indoor Hockey Champions in
December 2021 o 1st XI Cricket winners of the XL Club (Scotland) Team of the Year for 2018 o U15 Hockey winners of the Scottish Schools’ Cup in 2018 o U18 Boys’ and Girls’ Scottish Indoor Rowing Champions 2018 o Current International representatives in: Athletics, Badminton, Cricket, Equestrian, Football,
Hockey, Rugby, Sailing, Swimming, Synchronised Swimming, Tennis and Triathlon.
- Musical Excellence:
o Thirty Seven Grade 8 with Distinctions (ABRSM and Trinity) since 2019 o Nine students in NYOS Junior Orchestra in 2019-2020 (almost 10%) (not fully resumed - COVID) o Five students in NYOS Senior Orchestra and Four in in NYOS Symphony Orchestra in session2019-2020 (not fully resumed - COVID) o Representatives across NYCOS Main, Boys’ and Girls’ choirs
- Junior School Ships:
o Broughty Ferry o Campbeltown o Lizard o Longhope
- Senior School Houses:
o Bannerman o Clyde o Law o Moore
Data Processor / Clerical Assistant
(Temporary - Maternity Cover)
We are looking to recruit a Data Processor / Clerical Assistant to provide maternity cover from May 2023 at our
Junior School in Bearsden.
The post requires the successful candidate to work from Monday to Friday, 8.00am until 4.30pm, with a one-hour lunch break (unpaid). This is a full-time, temporary position, with 27 days annual leave to be taken during the school holidays as per our normal agreed patterns.
This is a most exciting opportunity to join our staff team. The successful candidate should have the experience and expertise required to meet the Person Specification that follows.
The appointment will be subject to a successful application to join the Protecting Vulnerable Groups (PVG) Scheme.
To apply, please email a CV (including the names of two professional referees) with covering letter by 12 noon on Wednesday 25 January 2023. It is intended that interviews will be held in
February 2023.
Overall Purpose of the Job
To provide full secretarial support to the Senior Leadership Team (SLT) and teaching staff of the Junior School.
Job Description
This job description describes the practical purpose and main elements of the job. It is a guide to the nature and main duties of the job as they exist currently, but is not intended as a wholly comprehensive or permanent schedule.
Job Title - Data Processor / Clerical Assistant
Department - Junior School Office
Reports To - Office Manager / Head Teacher
Salary - approximately £25,000 per annum
Location - Junior School (Bearsden)
Principal Accountabilities
Main Duties
- To provide full secretarial support and assistance to the SLT and all teaching staff.
- To plan, develop and manage school outings, throughout the year: liaise with teachers, research trips, book venues, organise payment, book transport, prepare letters and distribute and prepare a spreadsheet with full information for teachers. This includes liaison with the bus company for day to day transport requirements.
- To update and maintain the Junior School Portal, post blogs, upload policies and documents, produce newsletters, update the school calendar, upload and update any other information required.
- To co-ordinate, financially manage and plan extra-curricular club activities: set-up term dates for the various extra-curricular clubs, contact external and internal coaches, prepare and distribute letters, collate application forms, co-ordinate payments through ParentPay, collect and monitor payments and set up club registers.
- To organise and oversee arrangements for parent evenings: setting up appointment times for all pupils taking into account parental requests, mailing and distributing information and liaising with teachers.
- To administer the Out of School Care (OSC) database system Connect Services: processing OSC emails, bookings, cancellations and handling telephone queries. In addition, to update/add records on the Connect database, to run billing/invoicing monthly, set up mailing and liaise with OSC Managers.
- WCBS / 3Sys Database: to set up database reports, carry out data entry, process system reports and provide clerical/administrative support and assistance to staff.
- My School Portal to email and text group messages for the SMT and teaching staff.
- Pupil School Reports: to assist teachers with the printing of draft and final school reports from the 3Sys
Database, organise School Report print-outs and distribution to parents who request paper copies.
- To design and develop various school programmes and publications, mainly through Microsoft Office software.
- Process Worldpay payments.
- To carry out the billing of the Out of School Care and Kindergarten Services, including the ongoing reporting of the childcare voucher scheme and the collection of OSC fees.
- Prize giving: to prepare presentations, spreadsheets and mail merge letter documents, including the mailing of Prize winners letters and the selection of digital photographs.
- To assist with administration including contacting external organisations, compiling information and setting up timetables for themed weeks.
- To handle post and electronic mail. Meet, deliver messages and engage with all school visitors at reception, dealing with phone enquiries, deliveries, and all other general reception duties.
- To assist with reprographic (photocopying, collating, stapling and binding) work and with the ordering of stationery, supplies and equipment and associated procedures related to the receipt of goods
- As required, to provide assistance with medical care, medical information recording and pupil welfare tasks.
- To assist with pupil supervision by travelling weekly to the Senior School on the bus with pupils and to supervise the School playground on occasion, if required.
- To carry out any other similar and appropriate duties as required.
These key tasks are not intended to be exhaustive, but they highlight a number of major tasks that the post-holder may be reasonably expected to undertake.
Person Specification
Qualifications
Essential
- Educated to Higher/A ‘level standard in English or with equivalent experience (SCQF Level 6)
Desirable
- Additional qualifications that are relevant to the post
Experience / Skills / Qualities
Essential
- Excellent IT skills, with advanced working knowledge of Microsoft Excel, Word, Publisher,
Outlook and PowerPoint
- Administrative skills, including the ability to carry out mail merges
- Experience of using an electronic database / management information system
- Attention to detail
- Effective written and oral communication skills, with a good telephone manner
- The ability to plan and organise work, prioritise tasks and meet deadlines
- Ability to work alone and as part of a team
- Discrete and confidential
- Patience
- Professional manner when dealing with people
Desirable
- Experience of working in an educational establishment
- First Aid qualification
The High School of Glasgow is committed to safeguarding and promoting the welfare of children.
Applicants and job holders must therefore be willing to undergo child protection screening and safer recruitment checks appropriate to the post.
General Information
The High School of Glasgow is a vibrant, caring and high-achieving co-educational day school for pupils between the ages 3-18, which has been part of Glasgow's story since the 12th century. We aim to create a happy and nurturing community in which each individual is enabled to develop their allround potential from the academic to sport, the expressive arts and beyond. Our young people are encouraged to develop a sense of responsibility and to pursue excellence in all their activities and opportunities.
Drawing upon our Christian heritage and being a school community open to all faiths and none, our ethos promotes the importance of positive relationships, seeking to foster an atmosphere of mutual tolerance and support, traditional values and a concern for others. We benefit from excellent resources, modern purpose built accommodation and having our playing fields on campus. High School pupils take a positive and enthusiastic approach to the opportunities before them and demonstrate great fun, creativity and energy in all aspects of their school life. In the end we wish to see them develop into wellrounded, confident, articulate and caring young people who will seek to make a difference in life.
The School was founded at Glasgow Cathedral in the 12th century, became the Grammar School of Glasgow under the control of the Town Council in the 15th century and was renamed the High School of Glasgow in 1834. In 1894 the Glasgow High School for Girls was founded. When education in Glasgow was reorganised in the I970's, the
Glasgow High School for Girls became a comprehensive school and lost its identity, and the High School of Glasgow was closed. The new, independent, co-educational High School came into being in 1976 on the day after the closure.
The School is housed on two sites approximately two miles apart on the north side of the city. There are 684 children at the Senior School, 283 at the Junior School - a total of 464 girls and 503 boys. The Rector has overall responsibility for the whole school; there is also a Head Teacher at the Junior School and a Head of Senior School. The modern buildings at the Senior School are set on extensive playing fields at Old Anniesland while the Junior School is situated in Bearsden in buildings that have been modernised and extended.
Junior School developments have included a special area for pre-school Kindergarten, a suite of rooms for Primary I and 2 children, refurbished Primary 4 and 5 classrooms and Art room, and at the Senior School a Drama Studio, a grandstand containing a refectory and multi-gym fitness centre, a new Information and Communications Technology building, a new state of the art Science extension, opened in 2008 as well as refurbished sporting facilities including five rugby pitches and two artificial hockey pitches, the most recent being an international standard water-based pitch as part of our on-site 23 acres of playing fields. In November 2017 a new Health and Wellbeing Centre was opened.
Since 1976, the High School has established itself in a manner that its supporters could barely have expected in the
1970s. Over £12m has been raised through a combination of resources, appeals and individual donations. Very few schools can have received such support from its former pupils, parents and well-wishers and we benefit from a very positive school and alumni community.
Through the High School of Glasgow Educational Trust we are able to support annually between 60 and 70 Senior
School pupils with bursaries who would not otherwise be able to attend the school.
The High School has established itself as one of the leading independent schools in the country with a high demand for places and an outstanding academic record.
" Children who are happy, respected, secure and encouraged will do well, they will thrive. They will be open to getting involved, working hard and making the most of the opportunities and challenges around them.
They will be open to doing their best in every circumstance and to developing a sense of responsibility for themselves and for the needs of others and the wider world.
Here at the High School we are firmly wedded to the belief that to nurture the whole child the values and ethos described above must be provided for within an atmosphere of tolerance, care and positive relationships. These values underpin all aspects of our daily life across classrooms, corridors, expressive arts, sport and beyond. They also allow our young people to have the opportunity to experience an all- round rich and supportive learning environment in which they can develop their potential to the full and are encouraged to aspire for excellence in all they do".
John O'Neill – Rector
Job Types: Full-time, Temporary contract
Salary: £25,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Glasgow: reliably commute or plan to relocate before starting work (required)
Work Location: One location
Application deadline: 25/01/2023
