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Job description

Purpose of the Role:

To support the Contracts team by ensuring document management is consistent across all projects and administrative duties are met through maintaining control and traceability of the documentation.

Specific Activities:

Document Control

• Maintain project-controlled documentation including document registers and change control registers
• Accurately updates internal systems accordingly with amends or changes in details

Administrative Duties

• Booking in purchase orders from customers onto an internal system
• Archiving and filing all documentation relating to clients / projects
• Printing, laminating and preparing documentation
• Filing
• Photocopying
• Other general admin duties as required

Health and Safety

• To ensure safe working practices are observed and the Health and Safety Policy is adhered to always.
• Reporting any hazards or incidents to the appropriate Safety representative.

Customer Service

• Representing the business in a positive and professional manner when greeting visitors in person or whilst on the phone.

Knowledge, Skills and Abilities:

Essential

• Knowledge of Microsoft applications, including: Excel, Word, and Outlook
• Experience of using databases, and confidence using Excel, demonstrating numeracy skills and attention to detail
• Excellent organisational/administrative skills and ability to prioritise workload
• Excellent interpersonal and communication skills, in person, telephone and written
• Excellent Customer Service Skills, with the ability to use discretion, patience, tact and respect for confidentiality
• Experience of working to conflicting and tight deadlines
• Ability to operate both autonomously and as a part of a larger team
• Ability to establish and maintain good working relationships with clients, stakeholders, colleagues and the supply chain

Desirable

• Ideally have working experience of using SAP software
• Experience of working within a manufacturing/engineering environment

Job Type: Full-time

Salary: £22,000.00 per year

Benefits:

• Additional leave
• Company events
• Company pension
• Cycle to work scheme
• Free parking
• Gym membership
• Health & wellbeing programme
• Life insurance
• On-site parking
• Referral programme
• Sick pay

Schedule:

• 8 hour shift
• Day shift

Work Location: In person