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P&C Administrator – Data Entry

Monday – Friday

Onsite position

Downtown Toronto

Contract end date of September 1, 2023

For forty years, we have maintained a steadfast dedication to our mission: supporting the vulnerable youth who come through our doors. To this day, we remain committed to this duty.

Covenant House helps youth ignite their potential and reclaim their lives. As Canada’s largest agency serving youth who are homeless, trafficked or at risk, we offer the widest range of services to hundreds of young people every day. More than a place to stay, we provide 24/7 crisis shelter and transitional housing on-site and in the community, along with comprehensive services including education, counselling, health care, employment assistance, job training and after-care. Since 1982, Covenant House has supported more than 100,000 young people.

As a national leader, we educate and advocate for long-term change to improve the lives of vulnerable youth. This includes influencing public policy, leading awareness and prevention programs and continually building and sharing our knowledge. As a learning organization, we strive for excellence and programs with impact.

We provide life-changing care with unconditional love and respect. We meet youth's immediate needs and then we work together to achieve their future goals.

Thanks to our donors, who contribute 80 per cent of our $44.2-million annual operating budget, we are able to deliver these comprehensive programs and services.

Position Overview:

The P&C Admin – Data Entry role is focussed on administrative support. This role provides flexible, responsive, and proactive support to the P&C Manager. Successful delivery of the various P&C administrative responsibilities with strong organization, planning and communication skills is expected.

Responsibilities:

• Collect, verify, and input data into a variety of spreadsheets, databases, and programs.
• Scan, file, and maintain employee files
• Update, maintain and manage information on HRIS
• Maintain the computer system by updating and entering data/Create and distribute documents.
• Manage documents and projects for HRIS implementation
• Support the human resources team in various HR process including recruitment, training, performance management, administration of HR policies, etc. as required.
• Comply with organizational rules, policies, guidelines, and procedures.
• Assist in transferring paperwork data into computer files or database systems.
• Input accurate detail in a digital database and continuously update existing data.
• Create spreadsheets for large data entry
• Compiling, verifying data, and sorting information to prepare for data entry
• Review data for errors and correct any incorrect data entry
• Create spreadsheets that contains employee and agency information
• Verify data to be accurate
• Update existing data
• Organize paper data
• Perform regular backups to ensure data preservation
• Organize paperwork after entering data and file in correct areas
• Retrieve data from the databases or electronic files as requested
• Scan documents and print files, when needed.
• All other related tasks

Qualifications

• Secondary education in HR, Administration, or related field an asset
• Ability to work within recognized turnaround times
• Experienced with excel, Microsoft suite, SharePoint, adobe, etc.
• Must have exceptional social skills and the ability to organize simultaneous tasks
• Ability to translate and use company policies and procedures
• Excellent verbal and written communication abilities
• Ability to work both individually and within a group environment
• Ability to stay organized, regard to information, follow guidelines and multi-task in a professional and effective manner

Interested candidates should submit their resume on or before Tuesday, May 23, 2023. Only those candidates selected for an interview will be contacted. No phone calls please.

As an employer, Covenant House is committed to building an organization that reflects the diversity of our clients and the communities we serve. We encourage applications from qualified individuals who represent diverse communities. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Covenant House Policies on Accommodation, a request for accommodation will be accepted as part of Covenant House recruitment process.

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