Correspondence and Logistics Manager to the Cabinet Secretary London, England
Job description
Details
Reference number
Salary
Job grade
Contract type
Business area
Type of role
Working pattern
Number of jobs available
Contents
Location
About the job
Benefits
Things you need to know
Apply and further information
Location
About the job
Job summary
The Cabinet Secretary is the Prime Minister’s most senior policy adviser and Secretary to the Cabinet, responsible to all ministers for the running of Cabinet Government. He is also Head of the Civil Service, leading nearly half a million public servants who work in public institutions, administer tax, benefits and pensions systems and put government policy into practice.
The Cabinet Secretary’s Private Office supports the Cabinet Secretary in his duties and ensures that he is able to fulfil his role effectively. We are a close knit, high-performing team supporting delivery across the Cabinet Secretary’s portfolio, which covers the full range of domestic, economic and international issues as well as his role as Head of the Civil Service.
Job description
We are recruiting for a new Logistics and Correspondence manager. This is an exciting role at the centre of government; you will play a key role in ensuring the smooth running of the office and be responsible for managing correspondence, including drafting outgoing correspondence and tracking timely responses from teams, as well as supporting with the organisation of key senior leadership meetings. This role represents a fantastic opportunity to gain exposure to the heart of Government, the role of the Cabinet Office and its strategic priorities.
Working with colleagues across government to ensure correspondence is recorded and responded to in a timely manner.- Managing the Cabinet Secretary mailbox. Actively monitoring and managing inboxes to ensure any urgent and important emails are identified and flagged.
- Making sure practical arrangements are in place for meetings, including booking rooms, booking visitors in, and providing technical support in managing dial-in on communication platforms.
- Ensuring the office maintains accurate records and that mailing lists are kept up to date.
- Contributing to the wider functioning of the office, including the daily box for the Cabinet Secretary and supporting Private Secretaries with ad-hoc work, including but not limited to, correspondence and archive searches and general office admin.
- Supporting the Cabinet Secretary's leadership portfolio, including assisting with logistics and planning for regular Permanent Secretary meetings.
- Supporting the Diary Manager with ring rounds for large meetings to confirm attendance.
- Building relationships - Building, developing and maintaining relationships with Private Offices within the Cabinet Office, Prime Minister's Office and across the Civil Service. This may include Colleagues in your immediate team and Directorate, Ministerial Private Offices, Officials’ Private Offices, key internal and external stakeholders, and other stakeholders as needed.
Person specification
Skills, knowledge and experience
- Excellent multi-tasking ability and coordination skills.
- Excellent attention to detail.
- Excellent written and oral communication skills.
- Strong stakeholder management skills – an ability to engage with a wide range of individuals from across the organisation.
- Competent working knowledge of Excel, Word, Gmail, Teams.
- Proactive approach to work responsibilities.
- Protective of sensitive personal information.
- A team player, who is adaptable and willing to work in a dynamic environment.
- Excellent interpersonal skills, with an ability to build good working relationships with wider Cabinet Office colleagues.
- Working in a fast paced office environment as part of a team.
Behaviours
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Managing a Quality Service
- Communicating and Influencing
- Seeing the Big Picture
We only ask for evidence of these behaviours on your application form:
- Delivering at Pace
Benefits
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 27%.
- A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.
Things you need to know
Selection process details
Application process
As part of the application process you will be asked to complete a 750 word personal statement and a 250 word behaviour statement. Further details around what this will entail are listed on the application form.
Please align your personal statement focusing on the job description outlining your skills and why you feel you are a good fit for the role.
Should a large number of applications be received, an initial sift may be undertaken using the lead Behaviour, Delivering at Pace. As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.
During the interview process you will be assessed against the behaviours listed and some strength based questions.
Expected timeline (subject to change)
Expected sift date – w/c 2 May
Expected interview date/s – from 22 May
Interview location - Cabinet Office, 70 Whitehall
Further Information
A reserve list may be held for a period of 12 months from which further appointments can be made.
Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
New entrants are expected to join on the minimum of the pay band.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.
Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs.
Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Security Information
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing [email protected] stating the job reference number in the subject heading.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Please note that this role requires SC clearance, which would normally need 5 years’ UK residency in the past 5 years. This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team :
Further information
