Corporate Personal Assistant London, England
Job description
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Project Delivery
Secretarial
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About the job
Benefits
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Location
About the job
Job summary
Are you someone who is highly organised, flexible and has a forward-thinking approach?
Can you communicate effectively and are confident in creating trusting working relationships?
Do you want to be part of a close knit team who contribute to the smooth running and high corporate reputation of the directorate?
If so, we would love to hear from you!
Job description
This is an exciting time to join the newly formed Roads and Projects Infrastructure Delivery (RaPID) Directorate part of the Roads and Local Group (RLG). The directorate is responsible for England’s motorways and major roads which are known as the Strategic Road Network. As a directorate we bring together a mix of in-depth expertise including economists and statisticians alongside delivery and policy managers. We deal with a wide range of issues, ranging from detailed and technical to high level and strategic.
As a member of the Directorate’s Corporate Support team, you will support the team in ensuring the smooth delivery of the Directorate’s core corporate responsibilities, and wider client functions. This will guarantee that the Directorate maintains a high corporate reputation and that deadlines are met for timebound activities. You will also be supporting the Roads Strategy (RS) Directorate.
We will look to you to provide excellent diary and inbox support to various senior leaders across the RaPID and RS directorates. This also includes assisting with the financial needs of the directorates, monitoring the shared inbox and being an IT focal point processing all IT related requests in a timely manner.
This is an exciting opportunity to work in a fast-pace and varied role, where no two days are the same! You will work in a dynamic and exciting environment where you can be stretched to reach your full potential!
Responsibilities include but are not limited to:
- Effectively managing the Deputy Directors diaries and inboxes to keep pace with rapidly changing requests, ensuring their time is handled effectively and appropriately. Horizon scanning to anticipate requirements and workloads, remaining aware of changing priorities to ensure the right balance between activities to enable the Deputy Directors to carry out the full range of their duties, and to give them breathing space in the day. Identifying opportunities, clashes and preparation required; coordinate meetings including recurring meetings and all logistics such as room bookings and travel.
- Taking judgements on the priority and allocation of items on behalf of the Deputy Directors, understanding their priorities and being able to answer questions on their behalf, monitoring progress and taking ownership/initiative where required.
- Providing support to the senior management team ensuring SMT is supported and deadlines are met. This will include tasks such as collating and consolidating information for returns (both ad hoc and regular)
- Monitoring and managing the shared inbox, actioning requests from colleagues across both directorates.
- Supporting with the Corporate team’s day to day tasks.
For further information, please see the attached the Role Profile.
Person specification
About you:
You will be an approachable and friendly individual with excellent interpersonal skills, displaying confidence when engaging with stakeholders and colleagues at all levels to build trusted working relationships. You will have excellent communication skills both verbally and in writing with the ability to adapt your delivery to suit a wide variety of audiences, ensuring you maximise both impact and understanding.
You are someone who thrives in a fast-paced environment, who is highly motivated and has exceptional organisational and time management skills, with the ability to prioritise a busy workload and work under pressure. You proactively forward plan and track ongoing work, ensuring the delivery of high-quality outcomes, showing resilience and tenacity to manage changing priorities and recognise key areas of work that will need urgent attention and have the ability to make robust decisions as and when required.
Additional Information:
A minimum of 40% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.
Behaviours
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Communicating and Influencing
- Managing a Quality Service
- Working Together
Benefits
Things you need to know
Selection process details
As part of the application process, you will be asked to complete a CV. Further details around what this will entail are listed on the application form.
Please use the CV, detailing relevant employment history, which will help demonstrate and support your suitability for the role.
You will also be required to provide 250 word behavioural statements on each of the 4 behaviours listed in the advert;
- Delivering at Pace
- Communicating and Influencing
- Managing a Quality Service
- Working Together
Should a large number of applications be received, an initial sift may be conducted using the lead behaviour, Delivering at Pace. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview.
The sift is due to take place from Monday 3rd April.
Interviews are likely to be held from Monday 24th April.
We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
The selection process will be designed specifically for the role. As a result, your assessment will include:
- An Interview
This interview will be conducted online via MS Teams. Further details will be provided to you should you be selected for interview.
You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.
The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
For further information on Success Profiles visit our Careers website.
Reasonable Adjustments
As a Disability Confident Leader employer, DfT is committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.
Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.
If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Further Information
For more information about how we hire, and for useful tips on submitting your application for this role, visit the How we hire page of our DfT Careers website.
Before submitting your application, we encourage you to visit our Recruitment in detail page of the DfT Careers website. You will find detailed information about the entire recruitment process and what to expect when applying for a role in the Civil Service.Throughout this job advert there are links to the DfT Careers Website, which provides you further information to support your application. Should you be unable to access the information on our website, please email [email protected] for assistance.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team :
Further information
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website Here
