coordinator Plymouth, England
Job description
PRIMARY DUTIES & AREAS OF RESPONSIBILITY Tracking Patients: To assist in the daily tracking of patients along their cancer journey and to identify and escalate any delays or barriers. To work cohesively with the administrative and managerial teams to ensure staff aware of patient delays. To assist in the preparation of breach analysis reports. MDT Meetings: Ensure all patients are discussed at MDT meetings in line with the National Cancer Standards.
Ensure that all MDT decisions relating to the individual patients management plan are recorded on the MDT proforma and filed in the patients medical record and distributed to appropriate persons. Liaise with relevant teams to ensure that all patient information is available for the effective functioning of the MDTs, including relevant medical records, radiology reports and histopathology results. Liaise with Tertiary referring hospitals to ensure all information is available to allow discussion of Tertiary patients at the MDT. Produce an agenda for each MDT meeting, collating a list of patients to be discussed and ensuring the agenda is distributed by the deadline.
Serve as a focal point for core and extended MDT members to refer patients to MDT meetings. Effectively manage and operate the video conferencing equipment within an MDT. Data Collection: Ensure accurate data is rapidly captured and recorded to meet the standards for the management of patients, and to fulfil the cancer information requirements, e.g. COSD (Cancer Outcomes and Services Dataset), Cancer Waiting Times and National Audits.
To be proficient in the use of CRIS, iLab and Somerset Cancer Register Systems. To understand medical terminology relating to cancer patients. Facilitate collection of clinical data by: Collating information from proformas, case notes, clinics and MDT meetings Discussion with clinicians, secretaries and clinical nurse specialists Electronic retrieval of prospective and retrospective data from iPM, pathology and radiology Provide support to the MDT in the collation of information for the evidence folder required for the Peer Review visits. General responsibilities Provides cover and support to the Cancer Pathway Coordinator Works closely with the Cancer Admin Manager to assist in projects to improve the patients care pathway.
To provide administrative support to the Cancer Multidisciplinary Teams (MDTs) as required. To ensure that a clear understanding is obtained surrounding data quality, data protection, patient information management systems (iPM) and be able to always work within these guidelines. Train and assist in the support of any staff (either Locum Bank or permanent) employed within the Cancer Services Team. Develop appropriate systems to manage their own workload.
Identify / suggest new ways of working both within the Cancer Services Team and the Cancer MDT Teams. Work on their own initiative whilst bearing in mind the overall department aims and responsibilities. Develop good working relationships with both the Cancer MDTs and other key personnel within the trust together with other members of the Cancer Services Team. Develop good working relationships with Cancer Services Teams in other Trusts that refer patients to the Cancer MDTs.
Ensure all administrative processes are dealt with in accordance with the Trusts APNs (Administrative Procedure Note) and/or the Cancer Services SOPs (Standard Operating Procedure). Understand the Trusts Cancer Operational Policy and own responsibilities. Maintains and monitors registers for MDTs and ensure all core and extended MDT members sign and date the MDT attendance register. Communications & working relationships: 2WW Clerical Officers Cancer Clinical Director Cancer Services Administrative Team Cancer Services Management Team Clinical Nurse Specialists Core and extended members of each MDT Lead Cancer Nurse MDT Chair Performance Information Service Line Administrative Teams Service Line Management Teams All Job Holders are required to: Work to the Trust values - Put people first, Take ownership, Respect others, Be positive, Listen, learn and improve.
Adhere to Trust policies and procedures, e.g. Health and Safety at Work, Equal Opportunities etc. Maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff development and training. Attend statutory, essential and mandatory training.
Respect the confidentiality of all matters relating to their employment and other members of staff. All members of staff are required to comply with the requirements of the Data Protection Act 1998. Comply with the Corporate Governance structure in keeping with the principles and standards set out by the Trust. Comply with the codes of professional conduct set out by the professional body of which registration is required for the post.
Ensure they are familiar with the Risk Management Framework, follow policies, procedures and safe systems of work, make known any hazards or risks that they identify and take all necessary actions to reduce risk. Ensure the welfare and safety of children within their care. This includes staff who come into contact with children and families in the course of their work as well as those staff who have a specific role with children and families. Ensure they attend Child Protection training at the appropriate level within the specified time frame.
Staff must comply with Safeguarding Policies and Procedures in order to promote safeguarding and prevent abuse to vulnerable people using Trust services. Maintain the prevention and control of infection and fully comply with all current Trust Infection Control policies and procedures. Take responsibility for any records that they create or use in the course of their duties, in line with the Public Records Act and be aware that any records created by an employee of the NHS are public records and may be subject to both legal and professional obligations.
