coordinator London, England
Job description
Job Summary:
Company: Cuffe and Taylor | Live Nation
Department: Theatre Touring
Location: Farringdon, London
Reports to: Senior Vice President, Arts & Entertainment
Working Hours: 40 plus any additional hours required by the business
Role Description
We are seeking a highly motivated and experienced International Tour Coordinator to join our team at Cuffe and Taylor. As the International Tour Coordinator, your primary responsibility will be to secure and negotiate various opportunities worldwide with the current roster as well as looking at expansion across the department.
You will play a crucial role in coordinating and managing the logistics of our theatre show tours across multiple international locations. As part of your role you will be expected to work closely with artists, production teams, venues, and various stakeholders to ensure smooth operations and successful performances. It’s important that you are able to maintain long established relationships with producers, promoters, agents, artists and venues.
Who We Are
Cuffe and Taylor is a leading entertainment company specializing in the production and promotion of live theatre shows, concerts, and events. With a focus on delivering exceptional entertainment experiences, we are dedicated to bringing world-class performances to audiences around the globe.
In 2017 Cuffe & Taylor became part of the Live Nation family and the following year they expanded with the addition of a theatre touring division founded by Ben Hatton (Senior Vice President, Arts & Entertainment). Since then, they have filled theatres across the UK and internationally programming thousands of nights of entertainment ranging from live podcasts, screen-to-stage TV adaptations and musical theatre.
From RuPaul’s Drag Race UK, The Cher Show, A Question Of Sport Live and James Martin Live, to the very popular tribute shows Whitney, Queen Of The Night and Tina – What’s Love Got To Do With It, as well as tours with West End and Broadway royalty Sarah Brightman and Lea Salonga, the theatre touring division continues to grow.
In 2023 Cuffe & Taylor were recipients of an Olivier Award, for Best Family Show, for their original production of ‘Hey Duggee - The Live Theatre Show’.
Who You Are
- Proven experience in international tour coordination, preferably in the entertainment or performing arts industry.
- An established network of international industry contacts.
- Knowledge of a variety of genres within the industry.
- Strong organizational skills with the ability to manage multiple projects simultaneously and meet tight deadlines.
- Excellent communication and interpersonal skills, with the ability to build relationships and collaborate effectively with diverse stakeholders.
- Knowledge of international travel logistics, visa requirements, and cultural considerations.
- Attention to detail and strong problem-solving skills.
- Proficiency in using tour management software, spreadsheet applications, and other relevant tools.
- Flexibility to travel locally and Internationally and work irregular hours as required by tour schedules.
- Organising and attending international conferences.
- A passion for the theatre and music industry.
Responsibilities
Tour Planning and Coordination:
- Collaborate with the production team to develop comprehensive tour itineraries, considering logistics, travel arrangements, accommodations, and performance schedules.
- Liaise with venues, promoters, and local partners to negotiate contracts, secure performance dates, and finalize arrangements for each tour stop.
- Coordinate transportation logistics, including booking flights, ground transportation, and shipping equipment between tour destinations.
- Manage visa and work permit applications for artists and crew members, ensuring compliance with local regulations and requirements.
- Maintain accurate and up-to-date tour documentation, including contracts, permits, licenses, Tax and insurance.
Budget Management
- Independently building budgets and offers as well as working closely with the finance team to develop and monitor tour budgets, ensuring financial viability and cost control throughout the tour.
- Track expenses, review invoices, and reconcile payments related to tour logistics, travel, accommodations, and production requirements.
- Identify cost-saving opportunities without compromising the quality and integrity of the tour.
Stakeholder Communication
- Serve as the primary point of contact for tour-related communications with artists, production teams, venues, promoters, producers and local partners.
- Coordinate with internal departments, such as marketing, ticketing, and PR, to ensure effective promotion and marketing strategies for each tour stop.
- Communicate tour updates, changes, and any relevant information to all stakeholders in a timely and efficient manner.
Risk Management
- Identify potential risks and challenges associated with international touring, such as travel disruptions, visa issues, cultural considerations, and security concerns.
- Develop contingency plans and procedures to mitigate risks and ensure the safety and well-being of the touring party.
- Stay informed about relevant travel advisories, regulations, and industry trends to make informed decisions and adapt tour plans accordingly.
Equal Opportunities
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.
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The Company
Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 500 million tickets sold annually and more than 12,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 40,000 shows and 100+ festivals annually for nearly 4,000 artists in over 40 countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect over 1,000 brands with the 98 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com
APPLICATION DEADLINE: Monday 3rd July 2023. We reserve the right to close applications at any time so encourage early application.
