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coordinator Barrie

City of Barrie

Full Time Barrie 61000 - 51000 CAD ANNUAL Today

Job description

Posted: Tuesday, May 30, 2023

Job Number: PC-23-27

Job Type: Permanent Full-time, Union

Position Closing Date: Tuesday, June 20, 2023

Choose Barrie

The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.

Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.

Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.

The Opportunity

The Legislative and Court Services Department is comprised of three branches; Legislative Services (which includes Council Secretariat, Corporate Mail and Print Services, Vital Statistics and Access and Privacy Services), Court Services (which is responsible for the administration of justice within two court service areas in compliance with the Provincial Offences Act, the Memorandum of Understanding and Inter-municipal Service Agreements) and Enforcement Services which is responsible for administering and enforcing several municipal by-laws including but not limited to regulations related to the parking of vehicles, pet controls, property maintenance, business licensing, and sign placement).

Reporting to the Deputy City Clerk, the Legislative Coordinator position is responsible for the coordination of in-person and electronic Council/Committee meetings, preparation and distribution of Council/Committee meeting agendas, supporting material, regular meeting attendance, taking minutes of the meeting, preparation of follow-up correspondence, maintenance of associated record indices, associated research, and liaison duties. Other responsibilities include utilizing an electronic meeting management system to upload content to create agendas, minutes, and other meeting materials as well as training other City staff. This position also assists in all phases of the Municipal Election as required.

Our Culture and Qualifications of the Job

Corporate Culture

Your workplace values align with our corporate values of Strive, Share and Care and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community

Education (degree/diploma/certifications)

One (1) year College Certificate in Public Administration or other related discipline

Experience

Three (3) years of experience performing duties related to the above mentioned major responsibilities

Knowledge/Skill/Ability

Working knowledge of various provincial legislation including the Municipal Act, Municipal Election Act, Municipal Conflict of Interest Act, Statutory Powers Procedure Act, Planning Act, Commissioners for Taking Affidavits Act, Municipal Freedom of Information & Protection of Privacy Act, AGCO regulations and other general statutes governing municipal operations in Ontario
Excellent communication skills both written and verbal
Ability to work outside of regular business hours, depending on meeting schedule and deadlines
Ability to operate in a fast, deadline-driven environment
Excellent organizational and time management skills and ability to adapt quickly to change
Demonstrated attention to accuracy and detail
High level of initiative, problem-solving and accountability and strong customer service skills
Demonstrated ability to maintain a high standard of professionalism, transparency, sound judgment, diplomacy and confidentiality
Highly developed computer skills and experience with MS Office

Conditions of Employment

Satisfactory Criminal Record Check*

Please note that this is a requirement of the position for any new employees to the City of Barrie in accordance with the Police Record Check Procedure. Existing employees will be grandparented from this requirement.

Other Important Information

Location: City Hall, 70 Collier Street, Barrie, Ontario

Please note the City has launched a Hybrid Work Program Procedure that may allow a hybrid work arrangement for employees who meet the eligibility requirements.

Hours: The normal hours of work are 35 hours per week in accordance with the Collective Agreement.

Wage: This position is within the CUPE Local 2380 Bargaining Unit with the following pay level and 2023 pay range:

Pay Level: Level 4
Yearly Salary: $51,760.80 to $61,989.20 per year
Hourly Pay Rate: $28.44 to $34.06 per hour

Benefits: This position includes a comprehensive union benefit plan, including but not limited to extended health and dental coverage, life and accident insurance, paid vacation and sick days, short/long term disability plans, OMERS pension plan, discounted rate for City Fitness Memberships and much more.

Don’t meet the credentials as outlined but have years of directly related experience? Please see the City’s Education Equivalency Procedure to determine if you may qualify for equivalency. Further information is available at www.barrie.ca/JobOpps.

Position Equivalency Code: B

Please note that verification of educational credentials will be required from the preferred candidate prior to an employment offer.

The City of Barrie is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness and welcomes applications from qualified individuals of diverse backgrounds. We are committed to providing barrier-free and accessible employment practices and we will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. If contacted for an employment opportunity, please advise if you require Code-protected accommodation and we will work with you to meet your needs.

Disclaimer: The job posting has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position title. It may not contain a comprehensive inventory of all duties and responsibilities required of employees to do this position. For full position details, please request a copy of the Job Description by emailing [email protected].

We thank all applicants and advise that only those selected for an interview will be contacted.