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Location: Crawley, United Kingdom

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK, we research, develop, and supply technology and services that impact the lives of millions of people each day to make life better, and keep us safer. We innovate across five major industries; Aerospace, Defence, Ground Transportation, Security and Space. Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

THALES are looking to recruit a passionate and organised Contracts Administrator to suppo rt the achievement of BU financial/strategic object ives, to ensure compliance with ethical and contractual unde rtakings. Based from Crawley for our Front Office and Digital Services Division .

This team is customer centric, driven by supporting and working together to ensure you meet your goals and achieve the best outcome for the customer. Your role will be to support the achievement of business unit financial and strategic objectives, ensuring compliance with ethical and contractual undertakings and ensuring the commercial integrity of the commitments being made on behalf of the company.

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

• Half day every Friday, usually finishing around 13:00pm
• Pension Scheme
• 28 days annual leave (Plus Bank Holidays)
• Life Cover
• Progression and Development Opportunities
• 24/7 Employee Assistance Program and access to mental wellbeing app
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts

What will you deliver?

• Assist Business Unit’s (BU’s) with completing contract data entry e-form as required
• Set up new and replacement contracts and projects, liaising with the Project Controller to ensure tasks are added.
• Approve contracts and projects in Oracle B-1 then add all key members, ensuring a Project Manager is assigned and a Service Delivery Controller is allocated
• Manage the requirement for additional funding in response to additional order intake. Monitor funding of foreign currency projects.
• Create and maintain invoice events in Oracle B-1 in anticipation of being requested to send to AR, promoting the use of Bots.
• Accurate and timely generation of invoices, inclusive of monthly invoicing for the BU’s the role acts for. This will include invoicing on customer portals such as Exostar.
• Generate credit notes, as required, obtaining necessary approval from Project Manager and Project Accountant before processing
• Liaise across the business to resolve customer financial enquiries of varying levels of complexity
• Monitor and review BI reports to make sure that Oracle data is as up to date and accurate as possible
• With support, understand and enforce the UK process for use and management of Customer Portals
• Understand and create/ maintain e-forms

Who are we looking for?

• A Proactive and Collaborative individual with strong communication skills (both written and verbal)
• Previous experience pulling together data from various sources to prepare and present on Excel spreadsheets.
• Previous experience in an office environment, service desk or transaction environment is important. Invoice and Credit experience, ideally with a level of investigation and support.
• Previous Oracle experience (or equivalent ERP system)
• You will be able to prioritise tasks and manage your own work load
• Work well under pressure

The successful candidate will need full Security Clearance (SC) -For more information and guidance please visit the UKSV website*

#LI-DOM

In line with Thales' Baseline Security requirements, candidates will be asked to provide evidence of identity, eligibility to work in the UK and employment and/or education history for up to three years. Some vacancies may require full Security Clearance which can require further evidence to be provided. For further details of the evidence required to apply for Baseline and Security Clearance please refer to the Defence Business Services National Security Vetting (DBS NSV) Agency.

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working.

Thales UK is committed to providing an inclusive and barrier-free recruitment process. We will provide reasonable adjustments and support to ensure neuro-diverse applicants or those with a disability or long-term condition can be their best during the recruitment process. To request an adjustment, if you need this job advert in an alternative format or if you have any questions about the recruitment process, please contact Resourcing Ops for mid to senior roles, or the Early Careers Team for graduate and apprentice roles.

Great journeys start here, apply now!