Compliance Administrator Nelson, England
Job description
This is a fantastic opportunity to join a robust and dynamic company that supports young people aged between 16-25 in gaining positive outcomes to live independently. Our ethos is to have a committed, dynamic and support centered team of people to help our young people achieve this. If you have the desire to help young people and our staffing team collectively to achieve this, and have the expertise of the job description below and you want to develop a great career with us. Then read on
Job Purpose
effective administration underpinning all our homes statutory processes, documentation and recording;
administration of staff training in the use of statutory policies, processes, documentation and recording;
supporting the development of statutory management information systems and their use within the company;
administering the collection, collation and analysis of data required by statute and by the organisation;
collecting, collating and analysing data for statutory, governance, management and evaluation reports;
administrative preparations for Ofsted inspections and interventions. The role will play a key role in the process of continual quality improvement in statutory administration and recording, to ensure that Ofsted Outstanding/Good is achieved and maintained.
Main duties and accountabilities:
1. Provide administrative support for all safeguarding and statutory processes and records, to meet all current requirements and expectations.
2. Provide administrative support for all matters of statutory compliance for the home, and related services as directed, to ensure that all statutory requirements are met.
3. Contribute to the development of statutory systems, processes, procedures and practices to meet current statutory requirements and Identity Care Housing policies.
4. HR Administration
To assistant in recruitment by arranging interviews and notifying applicants accordingly. Preparing standard offer letters, contracts of employment and staff identity cards using templates provided by HR. Refer other communications to HR sign off before distribution.
Request references for new staff and organising DBS checks to be completed.
Set up and maintain employee records in personnel files.
Support in the compliance of HR policies and processes including probationary period reviews, appraisals, DBS updates and leaver processes;
Liaise with Human Resources with regards to matters pertaining to payroll, benefits and insurance matters;
Keeping records of staff working hours and updating of payroll changes.
- To act as the Centre Administrator for the staff training courses.
5. Maintain up-to-date personal knowledge of all statutory requirements of Semi-Independent supportive provisions, and related services as directed.
6. Support and advise staff in the administration of statutory processes and in recording.
7. Undertake the collection, collation and analysis of data, as directed.
8. Support the use of statutory management information systems within the our home(s) and related services.
9. Support the production of statutory, governance, management and evaluation reports, as required.
10.Support and administer preparations for Ofsted inspections and interventions.
11.Ensure that all relevant documentation and records are in place for all young people, in accordance with statutory and organisational requirements.
12.Ensure that all relevant documentation and records are in place for all staff members, in accordance with statutory and organisational requirements.
13.Provide administrative support for evaluation of performance in statutory requirements and processes.
14.Take minutes for meeting of relevance for statutory compliance.
15.Undertake any other duties that the Director may from time to time require.
Experience
Experienced administrator, including setting up and improving administration and information management systems (electronic and paper based). Confident user of Microsoft applications, in particular Word, Excel and Outlook. Exercising confidentiality, discretion and tact. Working in a role which embodies compliance or in an environment where compliance was a key requirement
Skills and Abilities
Methodical, well organised and committed to maintaining documentation to the highest standards. Common sense approach storing information so can be located by others. Demonstrable skills in prioritising and managing own work loads. Possessing a constructive and professional approach, and the ability to raise issues regarding non-compliance. Excellent verbal and written communication skills. Ability to present in a child-friendly manner and consistently maintain appropriate boundaries.
Job Type: Full-time
Salary: £20,723.00-£21,434.00 per year
Ability to commute/relocate:
- Nelson, Lancashire: reliably commute or plan to relocate before starting work (required)
Experience:
- Regulatory Affairs: 1 year (preferred)
Work Location: One location
