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The Commissioning Co-ordinator reports to the Director of BBC Film, and works in close conjunction with the rest of the development team in order to provide administrative support and creative input. They will represent BBC Film when meeting external contacts, and when attending major industry festivals and events. This is an extremely busy and creative environment to work in.

BBC Film is the feature film making arm of the BBC and produces award winning feature films. We aim to make British films which have range and ambition with extraordinary filmmaking talent. Our productions cover every genre and scale, from Power of the Dog to Aftersun to Rye Lane.

To provide administrative support and creative input to the Head of BBC Film, the Commissioning Executives, and the wider editorial team in order to run an effective and efficient development system for the department, and to work across the entire BBC Film slate.

Within this role you will be responsible for:

• Keeping the BBC Film slate documents up to date with relevant information, including writing synopses for the projects.
• To log and acknowledge all submissions and deal with enquiries related to submitted projects.
• To write responses to all level of submissions.
• To organise and distribute submissions to readers and members of the editorial team. To take responsibility for the swift turnaround of submitted material to the department, including if necessary chasing up readers and other members of staff for reports and responses.
• To track filmmaking talent, maintaining an up to date database of writers, directors and producers.
• To manage the department’s purchases and balance all expenditure.
• Helping the Marketing Executive to manage the BBC Film twitter feed when required.
• To give general administrative back up to the Director of BBC Film, Commissioning Executives, and other members of the creative team, and work collaboratively and supportively with the assistant to the Director of BBC Film, including management of BBC Film shared drive.
• To be a point of contact for agents, writers and other external contacts submitting material to the department, and to deal with general enquiries from the public.
• To organise regular editorial meetings, putting together agendas and taking detailed notes.
• To manage the BBC Film roster of external script readers including processing their invoices using SAP and ensuring that they are paid on time.
• Providing diary support and meeting management for commissioning executives
• To help organise travel for the editorial team including to film festivals including organising accreditation, travel, accommodation and schedules for the trip.
• Assisting the BBC Film team on the ground at key festivals when required, with intensive accommodation, diary, travel and logistical administration.
• Generating forms for new projects on the BBC Film slate and distributing them to appropriate personnel.
• Ad hoc office management duties including ordering resources and managing subscriptions.
• Pursuing and building your own network of contacts within the industry.
• Reading high-priority script submissions and new slate drafts, giving notes on request and offering creative judgement to the wider development team.
• Being a confident and informed creative voice within the development team, feeding into editorial decisions and championing new filmmaking talent.

The link below for the job description is the generic job description pages 1 – 2, please see the appendix on pages 2 – 4 for the job description with specifics for this role.

The ideal individual for this role will have:

• Experience in the film industry – this is not an entry level role.
• An understanding of BBC Film’s role within the industry
• An informed interest in film required, together with an enthusiastic approach to the work.
• Excellent research, organisational and presentation skills.
• Experience in a production administrative or secretarial role.
• Experience of script reading is preferred but not essential
• Ability to communicate confidently and clearly (both in writing and verbally) to a wide range of people both inside and outside the BBC.
• An enthusiasm and interest in popular entertainment. A passion for film, television, theatre and books.
• Ability to work unsupervised, exercising initiative and assessing priorities, but referring issues upwards where appropriate.
• Competent in using a range of software packages, including Microsoft Office, Excel, Access and PowerPoint (or the willingness to learn). Competent in using the internet for research and booking travel etc.
• A high level of interpersonal skills, sufficient enough to actively pursue and maintain effective working relationships internally and externally.
• The ability to problem-solve and think creatively.
• The ability to juggle a wide variety and large number of different responsibilities and projects, while still maintaining a high standard of performance and an attention to detail.

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here

Band: B
Contract type: 1 x Continuing
Location: London

We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

• Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
• Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
• Benefits- We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.

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