Club Administrator Helston, England

Helford River Sailing Club

Full Time Helston, England 12.5 GBP HOURLY Today

Job description

Job title: Club Administrator

We are seeking an enthusiastic, part-time Club Administrator to help coordinate our daily administrative needs. This is an exciting and varied role, handling multiple aspects of the Helford River Sailing Club’s communications, membership and administration. The role would suit an organised and motivated individual who is able to turn their hand to any task while being the friendly face of the Club, supporting the Committee and the membership. The role requires some self-management and a ‘can-do’ attitude.

Salary

£12.50 per hour

Pension

Free on-site parking

Working hours

Flexible working
Average 15 hours a week

Normal place of work

Helford River Sailing Club, Helford, Helston, Cornwall, TR12 6LB

Start date

April 2023

Deadline for application

31 March 2023

About the Helford River Sailing Club (HRSC)

Founded in 1948 and located on the south bank of the Helford River, the Club provides a welcoming atmosphere for members, visiting yachts, families and guests. Overlooking some of the best sailing waters in England with extensive shore facilities, activities and social calendar, the Club also has a strong focus on junior sailing and encouraging children to love sailing and the water. Run by an elected committee, the role of Club Administrator is a valued and integral part of the running of the Club. HRSC is an accredited RYA training centre.

Job Description

Reporting to the Vice Commodore and the Honorary Treasurer, the Main Purpose of the Job is to ensure the smooth running of all aspects of the Helford River Sailing Club, including but not limited to, fulfilling club admin, duties relating to Club membership, membership moorings, liaison with suppliers and upkeeping records.

You will need to use Club software to ensure all records are maintained.

Constant liaison will be required with our elected Committee, fellow staff members, and suppliers, including our nominated Finance Coordinator and Bookkeeper.

Duties and Responsibilities

The role is varied and covers the following the areas:

Communications

Administrative support in all areas of the Club's communications with members
Effective ongoing promotion of sailing programmes and events to the membership
Support the Committee in the posting of content to the HRSC website
Create and post social media posts on Facebook and Instagram in liaison with relevant Committee members
Preparation and distribution of Club newsletters, yearbook and car park permits
Liaise with advertisers and Club sponsors where required
Assist in the preparation and publication of Committee meeting minutes
Handle enquiries from members, prospective members and the general public

General administration

Respond to new membership enquiries
Collect subscriptions for new annual and holiday memberships
Process annual payments for the Adult and Junior Sailing programmes
Coordinate the allocation and payment of moorings, pontoon berths, dinghy and trailer parks
Maintain and update Club records
Organise maintenance of office equipment and supplies as required
Liaise with Club suppliers where necessary in collaboration with the Committee and Clubhouse staff
Support the Committee in any general administrative tasks required

Finance administration

Liaise with our nominated Finance Coordinator & Bookkeeper on all matters of membership payments
Support the Front of House Manager in the weekly collection and banking of coins from Club facilities
Chase accounts due from members

Personal Specification

Essential skills:

Previous office administration experience
Self-motivated and able to work without direct supervision
Excellent problem solver who pays attention to detail
Strong, clear communication skills both over the phone and via email
Experience working with a wider team/suppliers
Skilled and experienced in Excel, Word, Publisher, Outlook, Access and other Microsoft Office apps and email systems
Friendly, helpful and welcoming

Desirable skills (not essential, but you must be willing to undergo training as necessary):

A flair for design
Knowledge and understanding of updating content on Wordpress websites
Confidence to update and develop social media channels
Experience using the design software Canva
Experience with EPOS till systems

A love and understanding of water activities would be wonderful!

How to apply:

Send your CV and covering letter to our Vice Commodore, Nick Glossop at: [email protected]

To find out more information contact Nick Glossop on 01326 231316 (evenings only).

Applications from oversees candidates will only be considered if they already have a valid UK work visa.

Applications will be reviewed as they are received and up until the closing date of 31stMarch. You will be invited to interview at the Helford River Sailing Club at your earliest convenience if you are shortlisted.

If selected for interview you will be asked to bring the following original documents (photocopies will not be accepted) to the interview:

· Proof of identity (valid passport or birth certificate)

· Proof of eligibility to work in the UK

· Proof of qualifications

Job Types: Part-time, Permanent
Part-time hours: 15 per week

Salary: £12.50 per hour

Benefits: