Client Accountant Douglas, Scotland
Job description
Overall Purpose
The client accountant will be responsible for providing day-to-day support to the Accounting Manager, which will cover the whole financial cycle from cash management, budgeting to the production of monthly reports.
You should be a part qualified accountant (or commensurate experience) comfortable with all elements of bookkeeping right through to and including the production of monthly management accounts.
The role requires working across both Hill Robinson Client and Corporate accounting teams, procurement teams and various teams across the Hill Robinson Group, so good proactive communication skills are crucial.
Responsibilities
Client Company accounting and reporting (emphasis on yacht-owning companies)
- Accurate review of significant volumes of supplier invoices & their correct uploading to our invoice approval system
- Handling & arranging daily supplier payments working with the accounts payable team & advising project teams of payments
- Review ledgers & monthly trial balances and correct posting of refit/project invoices
- Assist in preparing monthly management accounts including actual results to budget, so that significant variances can be explained
- Review project budgets prepared by project managers, including monthly cash spending profile and assist uploading & converting into annual company budgets for review by accounting manager
- Support cash management, including regular updates of project funding requirements based on reports from project managers and actual spending to date
- Support project managers in placing orders, potentially confirming EU VAT treatment
- Review and confirm approval of project invoices to supporting analysis/expenses and supplier contract terms
- Review cost budgets prepared by project managers and assist in identifying costs which can be capitalised at the end of the project
- Prepare / assist preparation of other reports and information requested internally or by clients
- Post monthly foreign exchange revaluations, gains & losses in Quickbooks
Cash & funding management
- Assisting the accounting manager prepare forecasts of upcoming monthly funding requirements.
- Calculate series of bank transfers to move new funds around the business
- Assisting the accounting manager in reacting quickly to unexpected requests to arrange funding
Charter boats (2 companies)
- Monthly bookkeeping of charter boat expenses from statements obtained from yacht brokers
- Accounting for deferred income and, dealing with the yacht brokerage team.
- Post monthly foreign exchange revaluations, gains & losses
- Review Quickbooks & prepare draft monthly TB / results for review by accounting manager
Support project managers, yacht managers and procurement team
- Provide back office and admin support for operational activities of yacht managers, yacht operations finance team (in France & Monaco) and procurement team
Cover
- Maybe required to upload invoices to HRpay invoice approval system by 14:00 approval cut off time
- If accounts payable team require assistance, maybe required to assist with monthly bookkeeping of bank accounts, reconciliations
- Maybe required to upload bank payments and bank transfers (Natwest, Capital, RBSI, Centrip cards) by approval cut off time
- Provide cover for payments, commitments/cash analysis, monthly financial reporting within corporate (not client), or aviation parts of the business
Person, skills, and knowledge Specification
- Minimum 3 years of relevant bookkeeping experience.
- Part qualified accountant – or commensurate experience
- Experience using Quickbooks.
- Data input and maintaining database records.
- Good level of experience of working with Excel
- Experience of working in a busy office environment.
- Accuracy and attention to detail.
- Flexible and willing to support other team members.
- Comfortable speaking across to team members in other fields/locations
