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clerk Woodland, CA

Superior Court of California County of Yolo

Full Time Woodland, CA 57803 - 12.04 USD HOURLY Today

Job description

For earliest consideration applications will be reviewed upon receipt.

POSITION SUMMARY
Under close supervision, and on a training basis, attend and record proceedings of the Court, perform a variety of courtroom-related legal clerical duties, maintain court calendars and perform other related duties as assigned.

DISTINGUISHING CHARACTERISTICS
This is the entry and trainee level class for the Courtroom Clerk series. Incumbents in this class are required to learn basic court competencies, processes and terminology, and demonstrate acceptable work habits and interpersonal behaviors. This class is distinguished from the Courtroom Clerk II position in that that the latter is expected to perform at least one major assignment within a division or work unit.

Essential Duties include but are not necessarily limited to:

Provide customer service that supports the courts goal of fair and equal access to justice
Perform court-related clerical duties
Perform computer & keyboard functions
Prepare, type and/or generate a variety of simple court-related legal forms, documents, notices, letters, orders, and abstracts, as well as other correspondence related to legal filing and legal processes
Verify, enter, retrieve, and update electronic information and data
Record case information electronically
Examine legal documents for completeness, signature, and conformance with legal requirements. File legal documents and ensure the appropriate electronic record is updated following the established policy, procedure and/or desk reference
Accept, review, return, endorse, certify and/or file documents, calendar requests and records-related information; appropriately update the electronic case record following the established policy, procedure and/or desk reference
Maintain electronic records and/or files
Maintain court and ex parte calendar
Coordinate jury logistics
Attend court and take accurate minutes of court actions and proceedings
Record and store exhibits introduced as evidence
Administer oaths
In accordance with established policy, inform legal professionals, paraprofessionals, and the general public on the use of proper procedures and forms for filing
Answer questions and correspondence related to court procedure, disposition of cases and the court calendar
Determine notice requirements, including the type of notice and the parties of notice in various court filings, and prepare, dispatch and post notices
Certify documents
Prepare correspondence related to legal filing and legal processes
Operate recording devices in the courtroom
Initiate and manage remote proceedings
Type a variety of materials relating to legal documents and other correspondence

Some positions may require the performance of other duties depending upon work location, assignment, or shift.

Employment Standards

Any combination of education and experience that could likely provide the required knowledge, skills and abilities is qualifying.

Education: High school graduate or equivalent

Experience: Three (3) years experience working for a court (preferred). Other legal/court related professional/administrative experience may be considered.

Substitution: Two (2) or more years of related education may be substituted for one (1) year of the required experience.

Typing: Type at a minimum speed of thirty-five (35) words per minute.

Driver’s License: Possession of a valid California driver’s license may be required for some positions.

Required KSAs, Physical Requirements, Work Environment, Recruitment Process

Knowledge:

Arithmetic
Alphabetical and numerical filing system
Correct use of the English language including spelling, punctuation, and grammar
California court system and criminal justice system
Legal terminology
State statutes and local ordinances as they relate to legal processes in the courts and in criminal justice agencies
Court policies and procedures

Skills and Abilities:

Operate standard office equipment
Type accurately
Understand and follow written and oral instructions
Use independent judgment
Work as part of a team and independently
Maintain the confidentiality of court-related records
Accurately perform duties with attention to detail
Establish and maintain effective working relationships
Use word processing and calendar/electronic communication software
Communicate effectively
Read, understand, and apply state statutes, local ordinances, local court rules and procedures pertaining to legal filings and processes
Prioritize, maintain, and coordinate a heavy workload
Interact with legal professionals, paraprofessionals, and the public in a respectful manner
Write neatly and legibly
Remain focused during long proceedings or with interruptions
Record minutes with speed and accuracy
Perform average to difficult legal process duties

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use dexterity and coordination utilizing hands to finger, handle or feel objects, use a computer keyboard, view a computer monitor, handle files, single pieces of paper, stacks of papers, and reference and other materials; reach with hands and arms; and stoop and kneel. Hearing and speaking are needed to listen effectively and to talk with individuals in person and by phone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability of adjust focus.

The employee is frequently required to sit, stand, and move from place to place within the office. The employee is occasionally required to lift and/or move objects weighing up to twenty-five (25) pounds and reach for items above and below desk level. Lifting of objects weighing in excess of twenty-five (25) pounds will require team lifting. The noise and traffic level in the work environment are similar to a busy business office.

Normal business hours: 8:00 a.m. to 5:00 p.m., Monday through Friday. Over-time may occur occasionally.

RECRUITMENT PROCESS:
To be considered for this position, job applicants are required to complete the online application, supplemental questions, and submit the following:

Resume
Cover Letter

After submitting your application all subsequent communications will be via email. Please provide a valid email address on your application and add [email protected] and [email protected] to your email address book to ensure delivery of emails.

Human Resources will review completed applications. Applicants who are successful in the application-screening phase may be contacted for an examination and/or structured oral interview.

Reference checks are required. If offered a position with Yolo Superior Court candidate must adhere to the Courts current vaccination policy. Background checks and a drug screen are required after a job offer has been extended. At the time of appointment to a position, candidates are required to execute an oath of allegiance to the United States and the State of California.

For more information contact a Human Resources representative at 530-406-6881.

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