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Job description

About us

GivingForce Foundation is a UK-registered charity that helps large businesses make an impact with their employee engagement programmes. We take the hard work out of payroll giving and matching schemes and disburse donations to charities across the world, helping to transform communities for the better in the process. HMRC authorises us to operate payroll-giving schemes in the UK.

You will play a key role in supporting the Senior Finance Administrator.

The Role

We are looking for an enthusiastic individual who may already have experience working in finance/admin to support the Senior Finance Administrator in the day-to-day running of the department, as well as managing and prioritising their own workload.

The Finance Administrator will be responsible for the GivingForce Foundation's charity disbursements process to ensure all donations are made correctly and on time for our clients, and resolving any issues regarding payments. Additional duties will include providing general administrative support to the Head of Charity Payments and Finance, and the GivingForce Foundation’s Trustees.

The role is remote working but we would prefer someone in Harrow or the surrounding areas so that some face-to-face meetings can be held with colleagues who reside in the area.

Key responsibilities:

• Managing multiple concurrent payments runs that the GivingForce Foundation makes on behalf of corporate clients and individual donors.
• Processing donations electronically and by cheque, ensuring that the amounts paid and beneficiary details are correct.
• Manually intervening with disbursements where they cannot be automated and identifying any errors or discrepancies, and taking appropriate action.
• Reconciling donations, and updating accounting systems as necessary.
• Communicating with our corporate clients, their employees and charities worldwide, and requesting further information where appropriate.
• Reading and responding to emails and ensuring the mailbox is up to date.
• Proactively identify and suggest improvements to our processes. You must want to own the process and make it your own.
• Additional administration tasks as required.

Skills and competencies:

We are looking for a candidate who is educated to a minimum of A level standard and has at least two years of financial/administration experience, preferably within a charity and in an international context, who can demonstrate:

Education and experience with:

• Providing precise bookkeeping and maintaining accurate records
• Financial data inputting experience
• Administrative experience

Knowledge and understanding of:

• Financial management systems, accounting software and a ledger system
• Office software including Word, Excel, Email (Gmail)
• Proper financial management and compliance principles, processes and procedures

Personal qualities/skills:

• Good time management and problem-solving skills
• Excellent written and oral communication skills
• Willingness to “pitch in” and support colleagues outside the parameters of the job description where necessary
• Prides themselves in providing a high level of customer service
• Attention to detail
• Self-motivated – able to work independently or with colleagues, you must be responsible, tenacious, and take pride in your work
• Enthusiastic, positive & proactive.

What you can expect in return:

• This role is part-time on a permanent basis (4 hours a day, 5 days a week)
• £14k per annum salary for a 20-hour week (prorated from £26.25k for the full-time equivalent)
• 38 days annual leave (including bank holidays)
• Full training for the role
• Remote working

Please ensure that you have completed the Indeed assessments on Excel and written communication as we will not be able to continue with your application without completed assessments. Thank you.

We look forward to hearing from you!

Job Types: Part-time, Permanent
Part-time hours: 20 per week

Salary: £14,000.00 per year

Benefits:

• Work from home

Schedule:

• Monday to Friday

Experience:

• financial/administration: 2 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in Harrow, HA1 4HZ

Reference ID: GFF